I. Called to Order:
Present: Bill Robinson, Jen Gummer, Terri Murphy, Russ
Walker, Bill Locke, Dick Prugh, Kerry Hatcher, Dawn Sturman, Mary Anne McGuire
Also
Present: Rick Sojda
II.
Approval: No minutes to approve because
Tracy K. did not send them out.
III.
Micro Report: Jen Gummer
·Suzanne Kaplin-Jones will possibly be Director of
Micro Coaches
·Very energetic to help out
·National Y License
·Board discussed Suzanne’s request for $2000 to be
the director
·Coaching committee will write a job description and
contract for Suzanne and discuss this with her before committing to the
requested amount
·Tim Guenzler will be ultimately responsible for
oversight of this position
·Kerry asked that Suzanne be responsible for
presenting micro coaching reports to the Board.
Board agreed.
·Bill R. stated that this position could greatly
improve Blitzz Micro
·Terri stated that as long as we stay within the
$3000 budget for administration and coaching for micro we should be okay.
·Board will have a micro committee implemented
IV.
Administrator/Registrar/President’s Report:
Jen Gummer and Bill Locke
·All teams have a manager
·Annual General Meeting in Helena Jan. 21 –23,
2005. Jen and Bill L. will attend
·E-Clinic at MSU Jan. 28-30. We should have 13 FC coaches attending. FC will pay their fees.
·Additional Albertson’s cards ordered. Will be given to managers. Good fundraising item.
·Scholarships:
17 requests for full scholarship and we need committee to decide on
these. Deadline needed in the future.
·Uniforms: All
team managers have uniform information.
·Fees: 93
players haven’t paid. 32 people have
asked to make payments. Letters will be
sent to the rest this week asking for payment.
·Ref Clinics:
Need to be scheduled as soon as possible. Mary Anne will arrange this with Ryan.
·Bill Locke informed us that he is working on
requesting City Parks Fund Moneys to finish Bronken. They will match what we can put in.
·Kerry Hatcher discussed an opportunity to work with
Ken at William’s Plumbing and Heating to obtain fixtures at cost. Ken has offered to help put the fixtures in
at the Bronken Shed.
V.
Head Coach Report: none
VI.
Committee Reports:
A.
Budget Development/Treasurer Report: Terri Murphy
·Concern: 93
people haven’t paid
·Patches will be sold for players to keep or trade
with other teams
·Patches will not be put on uniforms
·Cell phones:
Expenses for one (of 2 club phones) will come out of micro funds
·Dawn asked what the Spring Bond State Cup fund
was. Jen explained that the club pays a
fixed amount of money for each team to the state to guarantee that the teams
will show up for games. If a team does
not show up, money is taken out of their bond.
At the end of the season and money left over goes toward the teams’
tournament fees.
·Rick Sojda asked about increasing the Ref Assignors
wages. We discussed and agreed to this
at a previous meeting. Rick will adjust
the fees as okayed by the Board to give Jack Dockery a wage increase.
·E Clinic fees for coaches will come from Reserves
·Team Coaches Salaries fund will be adjusted to
reflect $6000 approved at a previous meeting.
B.
Facilities and Equipment: Russ
Walker
·Scheduling winter practices has been very
difficult. He was given bad times and
only half the times. Board decided that
winter practice scheduling would be turned over to the team managers after we
give them a list of facilities to call. Board will emphasize to managers that
they need to take care of the facilities and only FC registered players can
play at the practices.
·Equipment:
Russ, Bill R and Tim G. will order team balls through Universal,
using part of the $5000 given to the Club by PUMA.
·Goals: Russ
W. will not move goals this year!!!! The
Board will advertise for this position.
We need a club member with a big trailer to do this job. Will go towards volunteer hours for any
people willing to take this position.
C.
Head Coach Supervision and Development
·Utah Blitzz being absorbed by Real Salt Lake. Our colors will be the same but no patches
will be put on uniforms
·Tim Guenzler has had Chris B. design a training
uniform for coaches which will be funded by some of the money given to coaches
by PUMA
·Reimbursement of Travel for Coaches: Discussion and
then the following Motion by Russ Walker
and seconded by Bill Robinson. This was
unanimously approved by the Board
Travel
Policy
1. The team parents
should reimburse the team coach for travel expenses related to the state
tournament.
2.
Travel expenses for league games for the coaches will be reimbursed through the
coaching budget. There will be a fixed amount (to be determined) set
aside from the coaches budget for travel reimbursement and once it is gone
then no further travel reimbursement will be available. The reimbursement
will be handled centrally through the club probably once/month.
Parents will not be solicited for reimbursement of league travel
expenses.
3.
We will determine a fixed amount (to be determined) for gas reimbursement to
each league city to be paid if the coach drives his/her own vehicle.
Meals will be reimbursed based on receipts. There should be no
lodging expenses for league travel.
4.
Travel expenses and coaches fees for elective tournaments will continue to be
covered by the team parents, as is the current
practice.
D.
Referee Liaison: Rick Sojda
·Mary Anne will take over this position since Rick is
resigning from the position. Thanks Rick for your 4 years of service to
the Club!
E.
Team Manager Coordination: Jen G.
·All teams have a manager
F.
Fundraising: Kerry
·Page design will be added to website by JD from
Universal. Parents and players can
purchase items. A certain amount of the
purchase price will go to the club as fundraising. Orders may be made through the site or at
Universal. Managers will be told to
inform their teams of this opportunity for club gear.
·May order fairly simple shirts to sell at
concessions
·The trailer will be at Babcock for sales provided
the City gives the Club permission to do so.
·Fundraising guidelines will be written and given to
team managers. The Board has to know who
is fundraising and what they are fundraising so that we are aware if community
members question the validity of the fundraising.
G.
Risk Management: Jen G.
•Jen will find out what the
State wants us to do.
VII.New Business
•A coach has been hired for a
team concerned about not having a coach.
•Adam Bronken Building
Update: Structure complete but nothing
done inside.
•Parent Code of Conduct
form: Will be completed by Dick
Prugh. Parents must sign.
•Committee Formation: Bold indicates head of committee
·
Goals Coordinator: needed
·
Finance (includes fundraising): Kerry
H., Dawn S., Terri, and Mary Anne
·
Micro: Dick P., Kerry,
and Sue
·
Facilities: Russ W.
·
Referee Liaison: Mary Anne McGuire , Jen, Sue, and Russ
·
Coaching: Bill R., Dawn
S, and Dick P.
·
Policy: Sue Manfredi