Minutes - FC Bozeman Board Meeting - September 5, 2001

 

Board Members Present:  Tim Owen, Kate Beck, Ray Dore, Pam Ransom, Jack Dockery, Tom Simkins, Todd Vandersloot, Carson Taylor, Dave Bowen

 

Others in Attendance:  Jeff McGuire, Jen Gummer, Bill Locke, Pam Smith,

Steve Birrell

 

Meeting called to order at 7:05 p.m.

 

Minutes from August 15 have a few areas that need clarification, especially with Policy & Procedures.  Policies and Procedures do not have to be handed out at the September 19 meeting.  This can be done at individual team meetings.

 

MSP that approval of minutes from August 15 meeting be tabled until after have the Policies & Procedures meeting on September 12.

 

President’s Report – Nothing this week.

 

Treasurer’s Report – Nothing this week

 

Micro – Lisa not present

 

WEB – Bill Locke

 

Time to purge info on site.  Anyone who wants to have anything saved, notify Bill.  Everything will be backed up.  Our forms need to be updated.  State is sending Jen a registration packet with current forms – our forms are very out of date.  Jen will send these forms to Bill to be put up on the Web page.

 

Regarding September 19 Meeting

 

• The ad Tim had placed in the Chronicle is too small – will be redone.  Web address in the ad is incorrect.  Tim has flyers – has put some at the Soccer Shop.  Need to get exposure for registration.  Dave Bowen has list of all teams.  He’ll print labels to be used for a mailing.  Tim will e-mail flyer to Jen – she’ll send info to schools to be put in their newsletters.
• Discussion concerning those players who do not make a team after paying registration fee, and discussion of late registration fees.
• MSP – For any player who tries out and does not make a team, the club will refund $25.00 of the $50 registration fee and the Club will keep $25.00 (to be used for field rentals, insurance, coaching time, etc.)
• MSP – U11-U14 registration fee of $50.00 due October 1.  For registrations received after October 1, there will be a $25.00 late fee.  By January 1, balance of fees must be paid in full, unless arrangements have been made for a payment plan with the club treasurer.  There will be no player card issued for a player and he cannot practice with the team until the fees have been paid in full.

 

Manager Liaison – Pam Ransom

 

• Needs info for flyer –
• U11-U14 tryouts will be early to mid October
• No play up policy will be listed on flyer
• Uniform price will be $70-$95.  Last year uniform price was $93

 

Uniform Committee – Jack Dockery

 

• Discussion on club colors.
• MSP – FC Bozeman standard uniform colors will remain black and white.  Blue will be the optional third color for out of state tournaments.

 

Competition Committee – Dave Bowen

 

• Question of whether licensing clinic to be “D” or “E.”  Dave talked to Ric Plante.  We need to do an “E” clinic – “E” is required before getting “D” license.  The “E” clinic will be 18 hours and will be held Nov. 30, Dec. 1 & 2.
• The competition Committee is recommending two people to be hired as Head Coaches for FC Bozeman – Ric Planate as Women’s Head Coach and Tim Guenzler as Men’s Head Coach.  Ric has an “A” license; Tim has a “C” license.  Both with excellent list of experience and qualifications.
• MSP – To hire two head coaches for FC Bozeman – Women’s and Men’s Head Coaches.  Both to accept the position at $4000 each per year with a one year’s contract.  The job descriptions will be formed at a meeting with the two coaches and the competition committee to discuss terms and goals.
• Discussion – Carson Taylor wondered if the two new coaches had seen the Club’s Policies and Procedures.  Dave said that they would have to abide by the Club’s Policies and Procedures.
• MSP – Approve coaching budget of $10,000 for each head coach to pay his coaches.
• ***Note – Regionals will be in Salt Lake City next year and in Hawaii the year after.***
• Coaching Coordinator – Head coaches will be liaison with the competition committee.
• The head coaches will be meeting with the competition on Saturday to look at the list of coaches for teams.

 

Referee Committee – Carson Taylor

 

• Carson will do a five minute presentation at the Annual Meeting and a report on the new ref  policy.  He will need a VCR, TV, Overhead and Screen for the video.  Discussions on a new assigner – He wants to talk to Jimmy Carter.  Plan B – Ryan Cathey (sp?) is going to school at MSU – another possibility.  Plan C – request those interested to apply.
• It would be great to have refs on the side to explain things at U11-U14 games, like Craig Stewart is doing at the high school games.  Seems to be helping the crowd!!!!!
• Certification Clinic – November 9 & 10 – Larry Pendleton.  Those interested need to contact Carson.  Re-certification Clinic – December 8, 10 & 12.  Full certification will be all three times.  Re-certification will be the evenings of Dec. 10 and 12.
• Craig Stewart is doing a re-certification for those who did Micro this year – 9:00, Romney Gym, Saturday, September 8.
• High School ref meetings are every Tuesday.  Anyone may attend.

 

Tim Owen – two other topics for consideration.

 

• Payment/compensation for Registrar, Treasurer, Secretary, Web Master????? – How???  Who else in present structure?? 
• Idea of having head administrator to administer functions of the club – ex: Lisa Prugh with Micro.  She administers the Micro Program.   We are getting bigger and want to do better things.  Need structure behind it.  Better organization to get the word out.
• Tim would like conclusion on this before October meeting.  Will look at next week – Pam Ransom will bring budget.
• We have an uncomfortable situation this year.  Normally should elect three new board members each year.  This year will have to elect five.  Need to resolve – do we have to get five new people.  Solicit few with club history and background to remain on the board.  Kate Beck will not be finishing her third year; Todd has be re-nominated as he is filling Jacobus’ term; Dave, Ray and Tom are at the end of their terms.  Five experienced people with much knowledge of the club gone all at once.  With Kate leaving early, could fill vacancy with board member who would be retiring.
• After registration, changes and Annual Meeting, we need to take a look at the By Laws.  We need a professional to take a look.
• On September 19 we can start asking for nominations.  Two ways to accept nominations: petition to be on ballot or nominating committee.

 

MSP – Create a nominating committee to include Kate Beck, Tim Owen, and Dave Bowen for recommendations for board positions. 

 

• Mark Bryant was our legal counsel.  Do not know what his plans are.  Tim would like motion to replace our legal counsel – Or do we really need this?  Nothing says we have to have a legal counsel.  We have a lawyer on board.
• Dave reported that we have heard nothing about ODP at this time.  The ODP application is on the WEB.
• There will be a meeting one week from tonight, Wednesday, September 12, 7:00 p.m. at DAD to work on policies.
• Meeting adjourned at 9:40 p.m.