Draft Minutes - FC Bozeman Board Meeting – September 4, 2002

 

Board Members Present:  Tim Owen, Rick Sojda, Carol O’Neil, Bill Locke, Phil Rotherham, Carson Taylor, Martie Stewart, Jack Dockery, Jeff Pearce, Dave Bowen

 

Others in Attendance:  Pam Smith, Jen Gummer

 

Meeting Called to Order – 7:02 pm

 

NOTE:  MSP – Motion, Seconded, Passed

 

MSP – Approve August 26 Minutes with minor change

 

• Discipline hearing moved to the October regularly scheduled board meeting.
• Ric Plante – State Coach/FC Bozeman Coach & Head of Coaches discussion – John Hollow coming down at sometime to have a meeting with Ric and Tim.  The meeting is not scheduled at this time.  Good possibility that this will not be resolved by the Annual Meeting.  Ric can’t sign contract with the club until this is resolved.
• Discussion – Two Head of Coaches and consistency in the pay of their coaches.  It should be their job to decide how to spend their allocated dollars.  Need to know where the club is with money available to pay coaches.  Need to know what registration will be in order to develop budget.
• Each HOC should bring us a list of suggested coaches – this is very hard to do because of pool of qualified coaches available.
• Bill presented an estimated 2003 Budget with proposed coaches’ pay scale as part of the record.
• Phil R. feels that this club should be run more like a business with paper trails for hiring and payment practices to protect the club.
• The coaches’ piece from the competition committee and the budget piece from Bill have to work together and everything has to stay within budget.  For the next meeting, the Budget Committee will have allocations ready for both HOCs.
• Discussion of not signing coaches’ contract until everything is settled.  Present contracts with understanding that the budget is not final.
• Present contract and cover letter to both HOCs.  Don’t have budget to pay coaches.  The HOCs can decide if contracts for their coaches need specific clauses.
• Bill Locke will meet with Jeff McGuire in the next couple of days to do the treasurer transfer process.
• Tim O. gave thanks to Bill and the Budget Committee for taking the ball and working together to accomplish a great working relationship and great records for the board.
• U-10 who played U-11 last year will be U-11 this year.

 

Referee Fee Proposal – Carson Taylor

 

Referee fee proposal presented as part of the record.

 

Will go to the Budget Committee for consideration to see how this will affect budget.

 

Dave Bowen would like to be able to tell the HOCs that they will have a budget ion the ballpark of $15,000 each – depends on registration.

 

New Business –

 

Bill Locke presented as part of the record guidelines for resolving personal issues before they get to the legal level.  This should be presented to all club members in “pocket-size form”.

 

Tim thinks this would be great on the website.  Also should be available as a handout at registration.

 

Approval of Amended Policies –

 

MSP – to approve FC Bozeman Policy on complaints and resolutions and the Potential Standing Committees of FC Bozeman.

 

Intentions on what our Annual Meeting should be –

 

• A “Board Meeting” with committee reports – no longer than five minutes – Tim has transparencies available
• Questions that could turn the meeting sour will not be answered during the meeting – will not let them present a negative tone to the meeting – lay down “courteous” ground rules.
• There will be a time for questions after each committee report.
• The board should be seated together.
• Ric and Tim should maybe be briefed on what to expect.  Also would be good to have some of their coaches there.
• ASAP – mail, fax, E-mail your report to Tim.  Rick Sojda will bring the overhead.  If no report, let Tim know.  HOCs will be at the end of the meeting as their presentations will probably bring the most questions.
• Tim will go over the new 8 v 8 for U-11 Registration deadline of October 15.  Rick will go over the definition of recreation vs competitive levels.  Change in the club calendar – official end of the season will be July 1.  Will start in January or later, with the exception of potential clinics.  A team may decide to start earlier.

 

The Annual Meeting will be the beginning of the nominations process for next season.  We need a nomination committee in place – Carson, Rick Sojda, Martie Stewart, Tim Owen

 

Nomination Deadlines –

 

• November 4, 2002 – Close nominations
• November 11 – Mail ballots**
• November 25 – Deadline for the return of ballots

 

MSP – These are the nomination and elections dates for this year.

 

**Amend date – change November 11 to November 9 for mailing ballots

 

For the Good of the Game –

 

We need an assigner ASAP

 

Meeting adjourned – 9:10 pm