Minutes- FC Bozeman Board Meeting – September 1, 2004

 

Present: Bill Locke, Rick Sojda, Jen Gummer, Tim Guenzler, Russ Walker, Bill Robinson, Kerry Hatcher, Mary Anne McGuire, Sue Manfredi, Terri Murphy, Tracy Konitshek

 

Also Present: Steve Birrell

 

I. The meeting was called to order at 7:04 p.m.

 

II. August 4 minutes were not ready to be approved

 

III. Micro Report: Jen Gummer

  • There might be someone who wants to direct the league
  • Kerry Hatcher asked what the compensation for the position is; (3,000 in the

            past)

 

IV. Administrator/Registrar/President’s Report

  • Bozeman Avalanche soccer League

-Set up by Scott Johnson

-A proposal has been made; it’s up to the state to decide

 

V. Head Coach Report: Tim Guenzler

  • New Coaches

-4 new interviews

-1 previous interview

-Tim G. was glad that Jen G. and Bill L. were there

-3-5 more interviews are scheduled for this week

-Tim G. hope to have all positions filled by Oct. 1

-There are more applications than vacancies

-There were 8 definite applications

 

  • Fall Program

-Teams are working on tactical skills

-Gonzaga coaches were impressed with U11-12 tactical skills

  • Mike Rivas is coaching for the University of Florida
  • Tryout Dates

-Not set yet; Tim will set the dates next week

-There will be one date for younger players and one for the HS players

-Will get the younger kids on the grass

-Sue M suggested that we establish consistent tryout date from year-to-year

 

 

 

 

VI. Committee Reports

A. Budget Development/Treasurer Report: Terri Murphy

  • The budget is balanced

                        -concessions, etc. were estimated

                        -clinic receipts should equal clinic prices

                        -volunteer fee à Micro

                                    -will go towards Bronken Field Project

  • Fall program did well
  • Rick Sojda asked if MYSA fees are increasing

                        -Micro increased $6.50 per player

                        -Competitive $3.50 less per player- a wash in terms of the budget

  • Micro expenses

-decreased $30; gave t-shirts instead

  • Bill L. stated that we spent a lot of money on goals last year and that we don’t anticipate the same type of expense as last year
  • The extra money helped coaching budget increase
  • $50 was carried forward for each Fall player; Was this amount backed out of the Spring registration amount?  90 kids X $50 = $4500

-15 new registrations will balance it

  • Russ Walker inquired about the volunteer feel.

-25 families paid $50

-Russ suggested that families pay the fee in advance and be reimbursed if they fulfill the obligation

-Will this affect signups?

-Bill L. stated that some will contribute the hours and not ask for the money back

  • $30,000 in reserve; it’s unallocated

-The State wants a one-year surplus.

-$30,000 is not a huge amount in reserve when the annual budget is $125,000- Bill L.

 

  • Bill R. motioned to accept the 04-05 Budget
  • Rick Sojda seconded the motion

The motion was unanimously approved

 

  • A simplified version of the budget should be prepared fro the annual meeting

 

B. Facilities & Equipment:

  • Russ wants someone to help with goals
  • Should we appoint a goal supervisor?
  • Kerry H. asked if we give an opportunity to sign up for volunteer positions at the registration meeting
  • Bill L. suggested that these positions be identified by the registration meeting an give the opportunity to sign up then

 

C. Head Coach Supervision & Development: Bill R.

  • Fall program is going well
  • There has been no conflict with AYSO on fields
  • Tim G.’s contract was signed

-Tim would like to see extra money go to his coaches

  • Team Coaches

-A more specific contract is being worked on

-Travel fees/salary will be worked out by the coaching committee

-Should coaches be changed to employees?

-Bill L. stated that it would not change the budget, just how it’s allocated

                                    -Bill R. stated that it should be discussed with Tim

                        -1099 hasn’t been done for coaches; Terri will do it this year

                                    -Bill R. stated that the coaches will have to pay taxes on travel

                                     money

  • Changes to coaches responsibilites

                        -Coaches should be evaluated for satisfactory performance

                        -All coaches serve at the discretion of Head Coach

                        -Coaches should be required to wear appropriate attire as well as attend

                        coaching clinics

                        -Coaches will turn over equipment over to the team manager at the last

                        game

                        -Bill L. suggested 2 short documents

                                    1. Contract

                                    2. Job description

                        -Bill L. stated that if there are coaching concerns, they should be passed

                        on to the coaching committee, and the committee should pass it on to the

                        board

 

D. Referee Liaison: Rick Sojda

  • Larry Pendleton and Ryan Cathey will hold extra referee training in November
  • Jeff Goins not refereeing this year
  • Jack Dockery and Jeff McGuire made Grade 7

 

E. Team Manager Coordination: no report

F. Fundraising: Kerry Hatcher

  • There are people who are interested in donating land
  • Baxter County Park planning meetings

-Space available for soccer

-First come, first served

                        -Bill L. wondered if we could go in with AYSO- Kerry will pursue

  • Rill R. inquired about the Albertson’s cards

-$800 per season maximum

-Jen G. said the cards will be ready by the registration meeting

 

 

  • Two other possibilities

-A woman out of Cody, WY wants to provide frozen donut twists

-Sue M. says we should decline because teams do individual

fundraising

                        -Form a relationship with Walmart, FTD, etc.- use them and get a %

 

G. Risk Management: no report

H. Policy

  • Added player commitment
  • Changes to wording on team form
  • Changes to Coaching Policies
  • Changes were made to policies on playing up, coaching policies, and player conduct
  • Discussion on out-of-town players

-Kerry H. stated that we need to support Bozeman businesses- If we ask them to support us, then we need to provide opportunities for their kids to play

-Billings, Helena, etc. won’t let outsiders play unless they don’t have enough players

-Steve Birrell stated that if you hand-pick teams then you rule out competition in the state

 

VII. New Business: no report

VII. Unfinished Business

            1. Adam Bronken Update

                        -Donor money will be available soon

            2. 2005 State Tournament

                        -Will not be in Bozeman

      3. Nomination of new board members

                  -Sue M. and Bill R.

                  -6 possible nominees

                  -A top priority for new member should be fundraising

 

·        Thanks to Bill R. for Fall program effort!

 

IX Good of the Game: no report

 

Meeting adjourned at 9:39 p.m.