Minutes- FC Bozeman Board Meeting – October 6, 2004

 

Present: Bill Locke, Russ Walker, Kerry Hatcher, Mary Anne McGuire, Rick Sojda, Dick Prugh, Bill Robinson, Jen Gummer, Sue Manfredi, Tim Guenzler, Tracy Konitshek

 

Also Present: Steve Birrell

 

I. The meeting was called to order at 7:03 p.m.

 

II. Kerry Hatcher motioned to approve the August 4th and September 1st minutes

    Mary Anne McGuire seconded the motion

    The motion was unanimously approved

 

III. Micro Report- Jen Gummer

  • Suzanne Kaplain-Jones (possible Micro Director)

-Always available to help coaches at games

-We need to get her help 1st

-Sue M. and Mary Anne M. volunteered to help with t-shirts

-Mary Anne asked if we could get a mailing list in order to solicit help

-No one contacts the people who volunteer to help

-Russ Walker requested field space

 

IV. Administrator/Registrar Report

  • Playing-up procedure needs to be the same for all teams
  • Final decision must be left up to Tim G.
  • Jen Gummer will give Tim a list of all players this applies to
  • Tim will make a decision about the U18 girls
  • Jen G. would like the procedure clear so there are no conflicts with parents
  • Rick stated that we can’t change policy midstream; we should wait until next summer
  • Sue M. said that this is why we need organized, cohesive tryout dates
  • Jen G. stated that the big issue will be the U14 boys; What should they be told?
  • Bill L. said to tell them that we are doing our best to place players appropriately
  • Kerry H.: Tim needs to communicate to everyone who wants to play up
  • Mary Anne: Asked what we do with the girls that do not have tryouts set up

 

      President’s Report

  • The board allowed Bill L. to sign for a “bridge” loan to begin construction at the Adam Bronken Sports Complex

-The motion was made by Dick Prugh, seconded by Bill L., and unanimously approved (online)

  • Discussion was conducted regarding assurance of playing opportunities for older players

-Consideration of recruiting players from close towns (to Bozeman) was discussed

-Bill L. stated that we need to be consistent if we’re going to allow parents to organize teams

                        -Steve B. said that in the past the U18’s only got a manager (no coach)

                        -Forcing players onto U18 is not fair

                        -a lot of players won’t be interested when May comes

                        -Mary Anne: Let Tim G. make the decision and then let us know

 

  • Bill L.: There are more problems with parents then with players

-The Board looked at sample Parent Agreements

-Discussion took place regarding application to both parent if only one signs the agreement

 

  • Dick P. motioned to put a parent agreement together by next year (’06 season)
  • Sue M. seconded the motion
  • The motion was approved (Opposed by Rick S.)

 

V. Head Coach Report: Tim G.

·        Bill R. and Jen G. did an excellent job helping with coach recruitment

·        There will probably be 1 or 2 changes

·        There was more interest than positions

·        We need assistant coaches

·        Kerry H. asked if we need assistants at all levels

·        Tim G. would like one for every team if possible

·        Mary Anne asked Tim what the minimum amount of players per team should be

-Tim G. said that 16 players would give the best chance for the kids

-12 or 13 would be the minimum

  • Tim commended Bill R. for an excellent job with the fall program

-Great success: kids were excited even though there weren’t games every weekend

  • Casper

-U11 boys, U14 girls both won 1st place

  • Tim G said that we need to keep the big picture in mind. Anyone has the right to start their own Club. We are a model for the state and we need to keep that in mind
  • We need more PR (has been better)
  • Bill L said he heard great things about Tim G.’s coaching clinic

-Tim G. is proud of where we’re at

  • Bill L.: Looking at pre-registration numbers; discretion is Tim G’s
  • Discussed FIFA cutoff vs. school cutoff
  • Tim G. will get a list of all August birthdays and he will contact/ decide

-Mary Anne will make the calls if Tim G. makes the decisions

  • Sue M. stated that we need a consistent tryout date
  • Russ W. mentioned that we were very late setting up tryouts this year

VI. Committee Reports

A. Budget Development/Treasurer Report: no report

B. Facilities and Equipment

  • Fields

-At least one field maybe two at Sac

-6 goals set up at Babcock, can get another pair going the other way

-Maybe Emily Dickinson?

-Bill R.: Valley Unit Park; need to go through neighborhood association

-Bill L: We need to look for any open property

            -need to see if there are any tax consequences

-Bill L.: We need to see if we can get one or two days at Bronken

 

C. Head Coach Supervision & Development: Bill R.

  • We will continue to have the coaches be independent contractors
  • We will also stay with the same travel arrangements (stipend)
  • The coaches contracts will be available for signing soon
  • The Club will have a keeper coach this year (played for Denver0
  • 23 coaches plus assistants
  • We need to look for assistant coaches that can help build for the future
  • Bill L.: We originally budgeted for 18 teams, now we have 22
  • Bill R. asked if we need to talk to Tim about a number (increase in coaching budget)

-Bill R. will work with Tim to see what he requires

·        Bill L. motioned to increase the coaching budget by $6,000

·        Rick S. seconded the motion

·        Discussion:

-Rick would also like to ask Tim to bottom-up

-Dick P. : Thinks it’s more appropriate to let Tim figure out the number

  • The Board authorizes a $6,000 addition to the coaching budget and will leave negotiations up to Tim
  • Approved unanimously.

 

  • Bill R. is trying to get another 100 t-shirts
  • Sue M. inquired about warm-ups for coaches

-Bill R. The Club is only requiring jackets (only $25)

  • The Board discussed a letter pertaining to a coach

-Bill L. is interested in Tim G’s response

 

D. Referee Liaison: Rick S.

  • Cert./re-cert. early November
  • E clinic- Held up until we know what’s happening in the Spring
  • Rick S: contacted Jack Dockery. He will be the assignor again if we buy the software
  • Rick S. thinks we should increase his salary

-will be discussed at the next meeting

 

E. Team Manager Coordination: no report

F. Fundraising: no report

G. Risk Management: no report

H. Policy: no report

VII. New Business

  • Player application process

-Discussed player registration issue

-If someone is a safety risk, written warning

Bill L. asked if there are any activities other than (gross physical abuse) that would warrant barring someone from the Club?

 

  • Rick S. motioned to authorize Dick to put together parent guidelines for tryouts
  • The motion was seconded and passed (unanimously)

 

  • Bill R. wants players/parents to sign an agreement stating that they will play for the Club or they won’t be eligible to play the following year

 

VIII. Unfinished Business

  • Adam Bronken Building Update

-reviewed cost recap for Bronken

-Jen G. talked to AYSO and they are unable to help

-Dick P. said there is also $12,000 in a fund that Brian Troth has ear-marked for landscaping

  • Dick P. motioned that we allocate $300 more to pay the bill
  • Bill L. seconded the motion.
  • The motion was unanimously approved
  • Nominations

-Sue M. and Bill R.

-waiting for other callbacks

 

IX. Good of the Game- no report