Minutes – FC Bozeman Board meeting
Present:
[Note: Jeff Pearce has tendered his resignation as a member of the Board.]
Called to order at
Approval of April minutes - Moved, seconded, and passed unanimously
Calendar Committee - Bill presented a draft calendar of events for the next competitive year. Items suggested for addition were deadlines for coach contracts, coach pay periods, risk management meeting, uniform orders, and elections/general meeting. In view of the small number of late adds to the U11 rosters, despite waiver of late fees, it was suggested that all deadlines be maintained across the club for clarity and uniformity. The second draft will include these changes and be available for the next meeting.
Treasurer – Bill presented a comparison of the 2002-2003 (2003 league season) budget with revenues and expenses to date. Competitive revenues were about $9000 below budget and Micro revenues about $6000 below budget. Bill expressed some concern that he had missed one or more deposits and described these data as preliminary.
Expenses are generally on track, with slight underspending on coaching offset by a small deficit (about $700) from the second Blitzz clinic. Three coaches have not yet received first-half salaries as they have not provided signed contracts and/or affidavits. Many costs (practice field rental, competitive field rental, porta-johns, and Micro uniforms are not yet available. Bill ended with a comment that the “Fundraising” line was empty (so far).
Fields, etc. – Jack had no report
Referees –
Adam Bronken Memorial Sports Complex – Phil summarized the state of the facility. The “Site Plan Approval Process” continues Monday evening (May 12) at the evening City Commission meeting. At that meeting Phil will request a deviation from the required conditions (specifically the temporary substitution of a high-standard gravel parking lot for the required paved lot), with the support of the parks/planning staff.
Between cash in hand in the ABMSC account, donations held temporarily by FC Bozeman, AYSO contributions and other contributions, in excess of $40,000 is available. Matching funds have been applied for (but about three times as much has been requested by all applicants than is available) – awarding of those funds will not take place until the end of May. Availability of matching funds will not take place until the next City fiscal year (July 1). So – implementation of the parking lot plan will not be possible until the summer.
Several large spruce trees have been donated and more are available to plant a windbreak along the west side of the fields. Also, the concept design for the service building was discussed. It will include Parks Department tractor storage space, soccer club storage space (goals, etc.), large men’s and women’s restrooms, a concession area and office space. It appears that a donor will build or fund the building of the structure.
Fundraising – Pam described two concepts for fundraising – Web page advertising/ sponsorship and team sponsorship. Several members mentioned that MYSA prohibits logos on game uniforms, but other options including team banners, warm-ups and bags were mentioned. We need an implementation plan for these activities.
Head Coach Oversight – no report from Rick (resigned committee chair)
Registrar – Jen reported all teams and rosters ready and submitted for the league tournaments. She received a heartfelt expression of thanks from all present.
Other Business – Tim lead the discussion of the format for Tuesday’s Special Meeting at Pam McCutcheon’s house to interview candidates for the Director of Soccer Programs position. He emphasized that, given the effort and commitment shown by the two candidates (to date), the process is a bit awkward and should be undertaken with the highest respect for them. Phil asked the goal of the meeting; Tim responded that it was to decide on the Director of Programs for next year.
The continuing discussion included issues with respect to mutual
expectations and the relative positions of FC Bozeman, Micro, GVYSA and AVSO in
the
The meeting was closed by acclamation at