Minutes - FC Bozeman Board Meeting – May 1, 2002

 

Board Members Present:  Tim Owen, Jeff  Pearce, Pam Ransom, Carol O’Neil, Martie Stewart,  Jack Dockery, Carson Taylor, Rick Sojda, Phil Rotherham

 

Others in Attendance:  Jen Gummer, Jeff McGuire, Pam Smith, Ric Plante, Marta Plante, Lisa Prugh

 

 

Meeting Called to Order – 7:05 pm

 

NOTE:  MSP – Motion, Seconded, Passed

 

MSP – Approve April 4 Minutes

 

President’s Report – Tim Owen

 

• Tim has been watching Micro, Boys and Girls games and practices.  Micro is what soccer is all about!!!  Incredible watching those kids!!!!  We are getting the scores in from all teams.  We all should be proud of what we have accomplished.  FC Bozeman teams will have much better seeding this year at State than in the past.
• Some of our teams had great successes in Pocatello.  U13Boys won.  U11G went 1-1-1.  Tim is very pleased with the coaches, kids and parents for putting out the effort.
• U18Boys are going to the Superclub National Tournament in Orlando, Florida.  This is the first team from Bozeman to every accomplish this.  The best of the best of the best!!!  The U18s won the Superclub Tournament in St. Louis – had two shutouts.  Incredible!!
• All of the boys teams are going to the Coeur d’Alene Hot Shots Tournament except U11 white and U18 white.
• There was an outstanding goalie clinic on Sunday.  Each age group for the boys was represented.  Colin Hardwick from Creston, BC, Canada, and Brittany Uelrich U15B coach in training, conducted the clinic.  It was a very successful afternoon.
• Carson Taylor and Franco Bancroft have done an outstanding job with scheduling the refs.

 

Micro – Lisa Prugh

 

• Lisa presented Jeff a list of coaches who will get refunds and a list of the Micro scholarships (lists submitted as part of the record).  Lisa turned in the bulk of her coaches’ risk management forms to Martie.  She also presented Micro’s Actual and Projected Expenses to date as part of the record.
• Jimmy Carter was been fantastic working with the refs.  All games are set except for Sunday in Coeur d’Alene.  Jimmy has worked on the fields with the younger refs, showing them the arcs, etc.
• Tim Owen commended Lisa, her assistant – Jenny Martin, and Jimmy Carter for doing an outstanding job.  Tim O. would like to increase Lisa’s salary from $2000 to $3000.  All of her work is providing the future players for the club.

 

• MSP – Motion to pay Lisa Prugh, Director of the Micro program, $3000 per year and extend tremendous thanks.

 

• Tim O. stated that he expects that as the Micro program grows, the Director’s Compensation will grow.

 

• MSP – To present a $50.00 gift certificate to Lisa’s assistant, Jenny Martin, for Louie’s in appreciation for all of her uncompensated work for Micro.

 

Risk Management - Martie Stewart

 

• Had a great turnout at the Risk Management meeting.  She has received all but five signed statements.  Everyone has received and read, but five have not been returned.  These coaches want more information on the insurance issue.
• A copy of the Minnesota Soccer Risk Management policy was given to Carson.
• Risk Management will be done the same time as the coaches sign their contracts next year.
• Jack Dockery brought up the fact that all the goals are being put down on Saturday after the games.  Then they are always back up on Sunday.  Someone needs to call MSU to tell them we are putting them down, and then someone else is putting them back up.
• It was mentioned that from the Risk Management meeting, the coaches are “hearing” that they are being required to get the liability insurance to protect the directors of the club.  This was definitely not the intent of the board.  The problem for the coaches is that in most cases the cost of the insurance policy will be more than their soccer salary.
• Phil R. suggested that we have someone on the board check into the liability insurance issue and see how it is handled in other states.  Jeff McGuire has checked with MYSA, but has heard nothing back. 
• FC Bozeman does not have liability insurance for the directors at this time.
• USYSA – Are the coaches insured with them when they sign their contracts?
• Pam Ransom suggested that instead of signing and saying “Read and Abide’ to just say that they have read.
• Tim O. said that we need to look at this issue this summer and go over all the problems and work on how to handle.  Needs not to be so heavy handed.   Everyone needs to be aware of Risk Management from an insurance standpoint.  How are we protecting our coaches?  We need to find this out.

 

Treasurer’s Report – Jeff McGuire

 

• Jeff submitted the Profit and Loss and the Balance Sheet (January 1 – May 1, 2002) as part of the record.

 

• MSP – Accept the Treasurer’s Report as presented.

 

• None of the men’s assistant coaches have been paid.  Don’t have signed contracts.  Tim O. has signed contract for Brittany Uelrich (Tim G.’s “coach in training” with U15 team) and will get it to Jeff so that she can be paid.
• All assistant coaches will be paid.

 

Manager Liaison – Pam Ransom

 

• A lot of people are involved with the club who should be more involved but are not.  Then there are the incredible people who do it all.  Need to get more people involved!  This is an age-old problem.

 

Web Site – Bill Locke not present

 

• The web site is up one third from last year – around 40 hits per day right now.
• Tim O. reported that May 3 was the deadline for getting all the scores to Joe Merrick for State Cup.  Coaches are responsible for doing this.  Bill has also sent all the scores to Joe for the club.  Tim is very concerned that all the info gets turned in for State.  It is very important for our seeding.

 

Registrar’s Report – Jen Gummer

 

• Jen is waiting for a couple of teams to commit to Montana Cup.
• She needs the final team rosters for State and the Montana Cup.  Deadline for State being submitted to Missoula is May 11; deadline for Montana Cup is May 25.  She wants State info turned into her by Monday, May 6.

 

Policy Committee – No Report

 

Referee Committee – Carson Taylor

 

• Carson feels like things are all going smoothly.

 

Fund Raising

 

• Jen Schmeiding has collected back most of the Pizza Hut cards.  All should be done by next week.

 

Facilities/Equipment/Uniforms – No Report

 

• Pam Ransom thanked Jack Dockery for doing an outstanding job.

 

Program/Tournament Coordinator – Jeff Pearce

 

• Submitted a letter from Dart Smith – “Kick Start” on hosting tournaments in 2003.
• First thing to consider before we even consider hosting any tournament is whether the MSU fields will be available and find out if there are any major conflicts happening at MSU.

 

• MSP (one opposed) – The club will prepare and submit a bid for the 2004 State Cup.  This gives the club time to get everything organized.

 

Summer Program – No Updates

 

• Tim O. stated that it was May 1.  He noted that time was of the essence.  Only 30 days to give players some venue to participate in this summer.
• Ric Plante has his info and forms printed for his summer programs.  He handed a stack to the U11B coach.  The program is available to all ages, but biggest numbers fall in the U11-U14-16 age groups.  His program is broken into three sessions to allow people to have time for vacation, etc.

 

Parent/Player Questionnaire

 

• Big discussion on the questionnaire.  Tim O. has had parents ask why there was no questionnaire last year.  Ric Plante said if a questionnaire is not signed, he has no one to address to solve a problem, therefore does no good. 
• The questionnaire could be put on the Web-Site.  If parents and players wish to respond they would be asked to put their name on the form so the Heads of Coaches could respond. 
• Some possible questions –

1. Will your player plan on playing next year?
2. What would you like to see done that we are not now doing?
3. What are we doing that you do like?

• The individual board members should give this some thought, develop some questions and email them to Jeff.
• We need to get this out before Snicker’s Cup. 
• Possibly we should have just two simple questions on the web site.  Get the word out through the managers.  If parents wish to respond, it is available for them.

 

Scholarship Committee – No Report

 

Bronken Fields – Phil Rotherham

 

• Kentucky Blue Grass is doing great – fields will not have to be reseeded.  That saves the club about $5000-$6000.  City of Bozeman owns the fields.  They are going to take care of the fields – they do not really like it, but they are going to do it.  Phil thinks that we should offer them $1200-$1500 to buy fertilizer.  We need to see if AYSO would contribute $650-$700 for the fertilizer.  This keeps our foot in the door.  Rugby would like to help with labor but no money IF we would construct PERMANENT rugby goals on the field.  This is not acceptable.

 

• MSP – Motion that FC Bozeman contributes $600 to fertilize Bronken Fields and that the board authorizes Phil R. to ask Jen Gummer to ask Kurt if AYSO would match.

 

• We need to get a check from FC Bozeman and AYSO as soon as possible.
• Jeff McGuire will mail the check to Phil and he will get it to the city.

 

Competition Committee – No Report

 

New Business –

 

• Ric Plante will have his players sign commitment forms next year before the beginning of the season.  He will also try to hire his coaches earlier.  He was commended for handling a very difficult situation to the very best of his ability.

 

Old Business – No Report

 

Good of the Game – No Report

 

Meeting Adjourned – 10:20 p.m.