Board Members Present: Carson Taylor, Jeff Pearce, Pam Ransom, Jack Dockery, Carol O=Neil, Martie Stewart, Phil Rotherham

Also in Attendance: Bill Locke, Pam Smith, Jeff McGuire, Marta Plante, Ric Plante

Meeting called to order at 7:05 p.m, Phil Rotherham, Vice President, presiding (Tim Owen at a referee re-certification class).

NOTE: MSP B Motion, Seconded, Passed

• MSP B Accept February 6 Minutes as amended
• President=s Report B Phil Rotherham
  • Phil read Tim Owen=s, ALetter to the Board from the President,@ which was submitted as part of the record.
  • Question on actual number of players B Pam Ransom will contact Jen Gummer to get numbers.
• Treasurer=s Report B Jeff McGuire
  • Jeff submitted Treasurer=s Report, January 1 through March 5, 2002 as part of the record.
  • MSP B Approve Treasurer=s Report
• Registrar=s Report B Jen Gummer not present
  • Pam Ransom had visited with Jen. She=s still submitting information to the state. Two parents have contacted the state directly. This causes problems. We not to spread by word of mouth that this is not the thing to do.
• Manager=s Liaison B Pam Ransom
  • Informational meeting was held with club teams B all but one team representative present. The meeting was very well received.
  • Martie Stewart gave Pam R. materials from the scheduling meeting to be distributed to each team B Spring Directory, MYSA Administrative Rules Manual, and MT Youth Soccer Referee Rules. Tam P. will make 20 copies of the rules for Carson and the referees.
• Web Site B No official report
  • Scheduler B Franco Bancroft might need computer help to get schedules out! Carson has spoken with him on the importance of getting schedules out in a timely manner. Larry Pendleton has offered to help him.
• Micro B Lisa not present
  • Pam R. talked to Lisa. Registration are trickling in B will put out more info after Spring Break.
  • Micro is giving one half tuition discount for one child of a team coach (one for one) until further notice.
• Policy Committee B Nothing to Report
• Referee Committee B Carson Taylor
  • Carson needs a check for Franco=s tuition for the scheduler=s meeting. Carson will deliver it to Franco. Steve Denny will also be going to the meeting. There is a re-certification class tonight. After the class there will be 19 re-certified refs for the club, not including the kids. There are 6 unaffiliated refs. These numbers do not count all of those for first time certifications.
• Fund Raising Committee B Jeff Pearce
  • Fund Raising Committee Report, March 2002, submitted as part of the record.
  • Phil has concerns about the fund raising B
    • 5 teams have decided NOT to participate at this time.
    • Are we going to hear from others that it is not fir to those who have participated for those not participating to share in the funds?
    • This could possibly become an agenda item for next board meeting when we know for sure whether they participate or not.
• Facilities/Equipment/Uniforms Committee B Jack Dockery
  • In addition to the reports he has submitted as part of the record, portable toilets are required. Estimated totals are over our total budgeted for the fields.
  • Jeff McGuire suggested that maybe we could spend a little money for Babcock fields maintenance. We have been paying MSU $150 to core, etc.
• Program/Tournament Coordinator B No Report
• ODP B No Report
• Risk Management B Martie Stewart
  • Martie and Carson are working on the risk management policy. They will have it for the next board meeting. Question on background checks on who besides coaches? Martie feels coaches as well as assistant coaches. Rick Plante agrees.
  • MSP B Do background checks on assistant coaches as well as head coaches as previously decided.
• Scholarship Committee B Carol O=Neil
  • Carol presented report as part of the record. Discussion on scholarship recipients. Should scholarship recipients do service for the club in return for the scholarship? Committee will meet and present their opinion.
  • Carol submitted a Projected Budget for 2002 as part of the record. She is working on a report with more breakout of Micro.
  • Phil recommended that the Board Members review the proposed budget. If there are any questions, write them down and bring to the next meeting.
  • Jeff McGuire and the committee will come up with a good report.
• Bronken Fields B No Report
• Competition Committee B Phil Rotherham
• Has two issues for discussion:
  • Payment of coaches
  • New U17/18 Team
    • The proposed requirements for the U18 team were presented for discussion. The proposal is submitted as part of the record. The team will be an A team and will not be regionally bound. There were no major problems with items 1 - 4. Item 5 - major discussion. This is only team available for these players so no actually playing up.
• MSP B The requirements for the New U18B team will be:
  1. No player recruitment from other teams or quitting a team to play on this team. 
  2. Signed commitment forms stating that players/parents will pay any fine levied against the club for game forfeitures.
• Discussion on March 20, 2002 resulted in the following new motions regarding the U-18B Boys Team:
• MSP -
  1. The motion was rescinded that the U-18A team be required to sign a document to pay fees to the club if they miss games. 
  2. A change in uniform for the U-18A team was accepted. The boys will have an alternate uniform that is tasteful with a FC Bozeman logo, white and blue. 
  3. Acceptance of the selection by the head of coaching for Jacobus Hollewijn as the U-18A coach.
• New Business
  • Payments to Heads of Coaches this week
  • We need to get Ric and Tim paid for their work since September.
  • Head coaches need to know when they are getting paid.
• Payment to Coaches
  • Contract says one-half by end of March. Second half at end of the season when all equipment has been turned in. Tim O. wants coaches paid by April 1. Issues -  signed contracts and background checks.
  • Discussion of teams having assistant coach and how assistant coach will be paid.
  • Discussion of pay proposals -  Boys and Girls
  • Boys' coaches have signed contracts. Tim chose to pay his coaches as presented in his proposal.
  • Ric would like to pay his coaches as he wishes. Girls' coaches have not been sent contracts. Ric was waiting on Competition committee recommendations.
• MSP - Motion to Pay Coaches
  1. Approve the ranges (submitted as part of the record) 
  2. Heads of Coaches will submit new coaching budgets (coaches, assistant coaches, unlicensed in training) 
  3. After the budget is submitted, then we decide on how to split up remainder. 
  4. All head coaches must be licensed. 
  5. Coaches that are coaching two teams will be paid 1.5 salary for one team.
  6. Amendment - fully signed contracts will be honored. All others will need to be approved. 
  7. Amend - Unlicensed in Training will be considered Assistant Coach - Range of pay $250 to $600.
• Insurance coverage for Board Members
  • Discussion of insurance for directors/officers to cover disasters. Many organizations do this for their board/officers. This makes certain that board members/officers are not sued. Phil R. has contacted a professional for information.
  • Coaches (considered subcontractors) should provided certificate from their personal insurance agent. What kind of insurance do they have?
  • We need to look into this issue - both for board/officers and coaches. Jeff McGuire will check with the state regarding MYSA insurance.
  • Phil is going to price a policy tomorrow. He will get a quote.
  • MSP B Approve purchase for Directors/Officers insurance for FC Bozeman Board of Directors given a reasonable cost, subject to phone vote, majority rule.
  • We need to amend the contract that coaches obtain an exception clause to Worker=s compensation from the state. For those contracts in place, we will place the same requirements on them.
  • Also opens up issue as subcontractors and 1099=s to the coaches.
  • To help make this easier for the coaches, we need to provide them the State Fund telephone number.
• Payment to the Registrar
• MSP B Pay club registrar, Jen Gummer, $500 now.
• Also pay club dues for one child now.
• Old Business
  • Signed contract with assigner. He has to take course first. Carson will review contract.
  • Date set for risk management class for coaches? Probably after Spring Break
• Good of the Game
  • Carson Taylor would appreciate verbal comments if there are problems with him or his actions B not a written statement read to the board.
• Meeting adjourned B 10:15 p.m.