Draft Minutes

FC Bozeman Board Meeting – June 5, 2002

 

Board Members Present:  Tim Owen, Carson Taylor, Jeff Pearce, Carol O’Neil, Jack Dockery, Martie Stewart, Rick Sojda

 

Others in Attendance:  Bill Locke, Per Hjalmarsson, Pam Smith, Jen Gummer, Marta Plante, Dave Bowen, Tim Guenzler

 

Bill Locke prepared and distributed a report – Competitive Performance of FC Bozeman Teams.  Compares the years 2001 and 2002.  Great work, Bill!

 

Meeting Called to Order – 7:05 pm

 

NOTE:  MSP – Motion, Seconded, Passed

 

MSP – Approve May 1 Minutes

 

Pam Ransom resigned from the Board.  Official letter presented to Tim O. with resignation effective May 27, 2002.

 

President’s Report – Tim Owen

 

• State Cup – A very awesome, successful tournament.  From FC Bozeman there were seven teams in the semi-finals, five in the finals and four won and headed to Regionals!  Montana Cup is coming up with four teams from Bozeman competing – U11G, 2 - U11B, and U12 G.  Coaches need to get their refs lined up.
• For the four teams going to Regionals, U12G, U15G, U13B, U18B – Everything is ready to go – Books are done and are there!
• The U18B team will be going to the Superclubs Nationals Tournament in Orland, July 21-26.  This is the first time ever that any team from Montana has gone to a national level tournament.
• Thank you to all coaches for an outstanding season!!!
• Al Bagley and his family are moving out of town.  He has been with the program for a very long time.  Tim O. would like to get a thank you card and a $50.00 gift certificate to Louie’s.
  • MSP – FC Bozeman will purchase a card and a $50.00 gift certificate to Louie’s as a thank you to Al Bagley for his many years of service.
• Bill Locke will post a thank you to Al on the web page.
• The Summer Blast, a 4x4 tournament, for teams up to age 14, Saturday, June 15 was approved.  No refs, no coaches.  A great start to a summer of creative, unstructured play.
• Board focus/Schedule – We are scheduled to have the Annual Meeting the third week of September.  The Annual Meeting in September kicks off the 2003 Season.  There is much to get done before then – deletions, additions, changes to our club.  Any changes mid-season create enormous confusion and negativity.  Each committee has a head.  It is their responsibility to develop their area, getting together what they want to accomplish.  All these pieces have to be put together to report to the board.  The biggest area that we need to affirm and improve is coaching.  Optimistically we want FC Bozeman to have the best coaches and the best players in the West!  Tim is asking that the heads of committees take the ball and create something that is presentable.  Will have to be done outside of the scheduled monthly meetings.

 

Election of New Board Member(s) to replace Pam Ransom –

 

• The following people were nominated for the position – Dave Bowen, Bill Locke, Per Hjalmarsson, and Jim Miranda. 
  • MSP – Nominations closed.
• The nominees presented a short statement as to why they would like to serve on the Board.  Carol O’Neil spoke for Jim Miranda.
• Discussion followed.     The person elected will serve until the next club election.  At the annual elections, a person will be elected to fill the remaining year.
  • MSP – Narrow the candidates by giving the top two vote getters a second chance.  Winner of second vote will fill Pam’s term until elections.
• Tie Vote – Dave Bowen and Bill Locke
  • MSP – On an interim basis, Bill Locke and Dave Bowen are elected to the FC Bozeman Board to serve until elections in December.  We would like to include Per Hjalmarrsson on one of our committees.
  • MSP – Dave Bowen would like to include Per Hjalmarsson to serve on the competition committee.

 

Treasurer’s Report – Jeff  McGuire not present.

 

Reports from the Heads of Coaches –

 

• Tim Guenzler, Head of Men’s Coaches –

 

• Tim thanked Jen Gummer, Martie Stewart and the Risk Management committee, Bill Locke and his web site, Tim Owen and Jack Dockery for their hard work. 
• Tim asked for input from the board.  Responses:  Great Job.  Positive accomplishments on both the boys’ and the girls’ sides.  Do we need two heads of coaches?  Inconsistencies.  What is the level of commitment for the Club?
• Tim said we really need a nickname for the club – Have many age groups, all with their own little nicknames.  The club needs an identity!  He is very pleased with the results this year.  He has been watching the girls – very impressed with the girls’ athletic abilities.  Proud of things that Ric has done.  The State is not happy with all of our successes – many just a little jealous!!  The boys and the girls are two separate programs and should remain that way.  We need to extend our season.  We should bring in someone with high level experience once a month and give the teams the opportunity to be associated with that level of success.  We must get the teams out of state – they must have higher level experiences other than just playing in state.  The clubs biggest problem is the commitment level of the kids and the parents.  Kids don’t show up for practice.  Parents don’t support the coach.  To be totally successful, must have full support of parents and players.  Tim doesn’t feel you should have to have a paid assistant coach.  If the coach can’t coach his team, he shouldn’t be coaching.  There is a time and place for developmental teams, but this is not the time or the place, unless there are enough players for two teams with all enthusiastic players – players who are committed.  We need someone to “camp out” at the Chronicle.  We should have some kind of program to honor the player of the week.  We need to nominate a player of the year for the club.  Get organized a Hall of Fame for those players going on to play college soccer.  We need to get numbers up - our numbers are really sad. 
• Thank you for everything!

 

• Rick Plante is out of town.  We will wait for his report upon his return.

 

Web Site – Bill Locke

 

• 25% increase over last year.  About 38 hits per day average.

 

Registrar’s Report – Jen Gummer

 

• Jen said if would be nice is she could sign checks.  Jeff never is available when she needs checks signed.  Tim O. asked Carol O’Neil if the Budget Committee could resolve the problem with the Treasurer’s inaccessibility.  Most difficult process Tim has had in running the club is contact with the Treasurer.
• Would be much easier if the Registrar was a notary.
  • MSP – Registrar will become a certified notary and the club will pay notary fees.
• Jen reminded everyone that teams playing tournaments in August must re-register.

 

Competition Committee – Dave Bowen

 

• Reviewed Bill Locke’s report - Competitive Performance of FC Bozeman Teams.  Compares the years 2001 and 2002.  Virtually every team (all but one, and that by so little it might not be significant) improved in goal differential and win/loss record, as did both the boys and girls side and the Club as a whole.
• There are still some parent issues that are going to need to be discussed.

 

Referees – Carson Taylor

 

• Had a good season.  For discussion this summer – referee pay and how to get enough refs for next season.
• Lengthy discussion of difference between what is policy and what is procedure.  Whatever it is called – policy/procedure – must be written down and be accessible for immediate review as necessary.
• Jack Dockery said that Franco is leaving.  We need to get on finding a replacement NOW.
  • MSP – To pay refs who refereed the games for Helena when they were snowed out and used MSU fields.  (Carson as head of referee committee will tell Jeff these checks must be written.  Copies of checks will be attached to invoice and mailed to Helena for collection.)
• Folks trained as refs – did they get called?  Everyone as far as Carson knows, with the exception of Jimmy Carter.  He was eventually contacted and did ref.

 

Fund Raising

 

• Tim O. has the money and returned cards from the Pizza Hut fund raising project.  He has been trying for over three weeks to get in touch with Jeff.  There are angry parents who want to use the money from the fund raiser for Montana Cup but cannot.
• Over the summer Tim O. would like the board to make a decision as whether FC Bozeman as a club is a club who will do fund raising or not.  Tim O. would like to propose to Budget Committee some why to make the club members responsible for the need for volunteerism. Do they just pay an additional fee if they don’t want to participate?

 

Facilities/Equipment/Uniforms – No Report

 

Program/Tournament Coordinator – Jeff Pearce

 

• Will get with Bill Locke as soon as pick up games are scheduled to be posted on the web site.

 

ODP – No Report

 

Risk Management – No Report

 

Scholarship Committee – No Report

 

Bronken Fields –

 

• Phil Rotherham (not present) submitted a written report as part of the record. 
• U12 and U13 boys have volunteered to handle the gopher problem.

 

Policy Committee – No Report

 

New Business

 

• Jack Dockery report for Jeff McGuire that two contracts are not in – Jacobus H. and Tihart (U11).  Tim O. said that he has sent these numerous times to Jeff.  Tim has the originals.  They should be paid immediately. 
• Jack also reported for Jeff McGuire that several coaches had submitted per diem and expenses for State Cup.  That is part of their contract.  Those bills should NOT be reimbursed as in-state travel (including state tournaments) is covered in the contracted salary.
• Tim O. has been trying to get in touch with Jeff McGuire for weeks to get the club Tax ID number.  He has a donation, but donor needs the number.  Tim has not been able to get info from Jeff and is afraid we will loose the donation.  Tim O. will contact Ray Dore and get the number.
• Jen Gummer will be added to the checking account.
• It would be very good for the club to have an administrator.  We need to have some real numbers to look at for a paid position.
• Meeting next month will be July 10.
• Last few years have given teams going to Regionals $1250 to help cover expenses.  This year there are four teams.
  • MSP (5 in favor, 1 against, 1 abstained) – Give each of the four teams going to Regionals $500.
• Consideration of teams going to Regionals should be part of the budget.
• We need to think about an Advertising/Marketing Committee.  Discuss fundraising - need someone who does this professionally.

 

Old Business –

 

• Committee to get State Tournament here in 2004 – tabled til next meeting.

 

Meeting Adjourned – 10:00 pm