Minutes of Board meeting, June 4, 2003

Present: Pam McCutcheon, Carson Taylor, Jen Gummer, Jack Dockery, Bill Locke

[NOTE:  Pam Smith has resigned as Secretary, Tim Owen has stepped down as President.]

The meeting was called to order outside D. A. Davidson by Carson Taylor.

Bill moved approval of the May minutes, amended to show Jeff Pearce's resignation.  Carson seconded, with an amendment to the April minutes to show his presence at that meeting.  The amended minutes were approved.

Referee Committee - Carson:

• Carson reported a turnout for the Montana Cup that was better than most in the state, but still less than the requested two referees per team.  With calls to team parents, an adequate referee list was supplied to State.
• Carson described Jack Graham's service as Referee coordinator for Micro - Carson and Jack G. will write up a protocol for Micro referee scheduling and supervision for next year.  Carson noted that Lisa Prugh has now stepped down from her position as Micro Director - we need to define and fill that position for next year.
• Five referees earned complimentary shirts for good and faithful service during the competitive season - Carson will order the shirts.

Policy Committee - Carson:

• The policy committee has a list of proposals from the past year, however, the committee (a committee-of-the-whole) will not meet until the new Director of Coaching has the opportunity to suggest issues.

Treasurer - Bill:

• Final checks for coaches will be distributed initially through Jack Dockery as team bags are returned, then individually as necessary.  Coaches and assistants without signed contracts will be asked to sign them before receiving their checks.
• Jack D. and Bill Locke will decide on appropriate billing for the unhosted matches played at Bozeman and will send out those bills.

Webmeister:

• Bill will post announcements regarding the new Director of Coaching (now that the season is over), Board openings, and officer openings.

Programs:

• Bill suggested, with the availability of the Adam Bronken Memorial Sports Complex fields, that the Club consider initiating a summer tournament.  Given the head start that Billings and Kalispell already have for a local to regional tournament, he suggest an international tournament  focused on the proximity to Yellowstone and Glacier National Parks.  If such a tournament were to begin in the summer of 2004, we should start on it NOW!

Other Business:

• A committee of Pam, Jen, and Bill will discuss with Tim Guenzler the parameters of the Club Director of Coaching position, including job description, Board activities, and salary, within the next week.  A proposed contract will be circulated to the Board for final vote at the July 2 meeting.
• Pam will arrange a meeting place for the July Board meeting.

The meeting was adjourned at 8:10.