Board Members Present: Martie Stewart, Jeff Pearce, Jack Dockery, Jen Gummer, Tim Owen, Carson Taylor, Phil Rotherham, Rick Sojda, Bill Locke
Others in Attendance: Pam Smith, Ric Plante, Lisa Prugh

NOTE: MSP – Motion, Seconded, Passed

MSP – Unanimously approve December 2002 minutes as amended

• Election of Club President

  • Open floor to nominations for president:

    • Tim Owen nominated by Rick Sojda

    • Phil Rotherham nominated by Martie Stewart (Phil declined)

  • Tim Owen has reservations to accept. Discussion followed of how to get more help for the president. How and who to delegate the work load to? President and Administrator Position discussed. What exactly does the administrator need to do? Tim feels the administrator needs a stipend. Can an administrator be paid – is there money in the budget for this? Why pay now when its never been done before? What about a co-presidency? Would this confuse the issue?

    • Tim will be president, at least for one more month. We need to find someone to do some of the administrative work. We need to look at how to do things to propel the club forward.

  • Tim will write a job description for the next meeting. Between now and next meeting the board will talk to individuals who might be interested. Jeff Pearce and Bill Locke will look at budget to see if funds are available to pay an administrator. Ric Sojda will volunteer to make phone calls is someone gives him names.

  • A job description and how much position pays need to be developed first for the administrator. Lisa Prugh volunteered to help Tim write the job description.

    • Ric Plante will ask his friend from Billings if she has a job description. Someone will also check with Chris Holland. Most of the board members now have older children. We need to have more representation from families with younger children.

  • The election of new club president tabled until next month.

• Micro – Lisa Prugh

  • Jenny Martin and Lisa Prugh do most of the Micro program. Jimmy Carter also worked with them. Lisa plans to recruit heavily for more help from her parents in Micro. Lisa’s responsibilities include application supervision, team formation, coach recruitment, correspondence with coaches, and correspondence with parents. Lisa plans to delegate the following: field marking, uniforms, early season equipment distribution, post-season equipment collection, photos, and trash. Lisa plans to have a coaches’ list created (name, email, phone) so teams can get together for extra and/or makeup games. Lisa needs someone to be at the fields so that she doesn’t have to be there all 10 nights, answering questions, understanding rules, etc. She needs help with setting up and taking down fields. Lisa will also develop Standard Operating Procedures so that the “Micro How To” will all be written down to pass on to a future administrator.

  • MSP – Motion to authorize Lisa to pursue delegation of her jobs and proceed accordingly.

• Web – Nothing to report

• Registrar Report – Jen has received seven more registrations, but no U17B or U15G

  • From report received from the state, FCB was the first club to have the most complete registration submitted. Thanks, Jen!!!!

• Heads of Coaches – Ric Plante

  • Girls U13A coach is quitting. He did hire Clay Carroll for the U11G. Ric told Clay that the club would pay for his D license (Clay will pay, then club will reimburse upon completion). U12G – Ric needs to meet with this group to get info and “the word” out to the team.

• Committee Reports –

  • Club Name – Jeff Pearce

    • Report of tallies submitted as part of record. (The votes of the U19B team were not part of the report - vote was unanimous for “burn”. Pam Smith has hard copy of this vote.) Do we decide as a board, recount, or table. Just take the votes at hand.

    • MSP – Blaze accepted as the new club nickname.

  • Competition Committee – Rick Sojda

    • Tim Owen asked Rick to take over with Dave Bowen’s departure from the board. Rick submitted the committee report on payment of coaches as part of the record. Head coaches provided the information/salaries for this recommendation.

    • Ric Plante asked if there was money left over at the end of the year would it be carried over to the next year? Budget Committee thinks that the money would not be carried over just as if you go over budget the shortage would not come out of the next year’s budget.

    • MSP – Motion to accept the Competition Committee Coaches’ Salary Schedule as written.

  • Treasurer’s Report – Bill Locke

    • It is important that we should be improving our investment returns, annual returns. Discussion followed.

    • MSP – The club should definitely consider moving the endowment funds from the current savings account to a low risk/high yield bond fund.

  • Referee Report – Carson Taylor

    • Referee Clinic, March 22 and 23. This will be a new certification clinic and a re-certification clinic. Bill will post this on the web.

    • For the next meeting Carson will have a referee fee schedule to be voted on.

    • The assigner position is still open. Ric Plante did not have anyone after reviewing the description. Carson says that he has one possibility.

    • (Comment – As we proceed and can’t find volunteers, the motion of $100 additional for each player to do volunteer work becomes an issue to be considered.)

    • Carson reminded everyone that we must have two refs for each team. Will stress that to team managers.

  • Committee Formation

    • Bill Locke conducted the committee selection:

      • Budget Development – Jeff Pearce, Bill Locke

      • Annual Calendar, Operations & General Members – Bill Locke, Jen Gummer, Pam Smith

      • Facilities and Equipment – Jack Dockery

      • Head Coaches’ Supervision and Development – Rick Sojda, Phil Rotherham, Jack Dockery, Tim Owen, Jeff Pearce

      • Referee Liaison – Carson Taylor, Jack Dockery, Steve Birrell

      • Team Manager Coordination – Phil Rotherham, Jen Gummer

      • Scholarships – Bill Locke, Pam Smith, Martie Stewart

      • Player Recognition/Promotion/PR – Tim Owen, Rick Sojda, Heads of Coaches to delegate to promote the sport

      • Fundraising – Frank Carter ???? suggested

      • Risk Management – Martie Stewart, Carson Taylor

      • Policy – Carson Taylor

• New Business

  • U15B – Jack has called U15 boys. There maybe a meeting with Colin this weekend.

  • U14B cut from Chris B’s team – not sure that any of them will be playing

  • U17B – Need deadline for registration – January 24

  • The Club will continue to develop “Where Are They Now?” concept for the web. Anita Palmer, Stacey Reiter and Dave Bowen are working on this.

  • MYSA Board Meeting this weekend – January 11 and 12. Bill Locke, Martie Stewart, Ric Plante and Tim Owen will be attending.

  • Utah Blitzz and Colin Hardwick – January 11 and 12. Tim G. is trying to get more coaches to come in for another training session weekend.

  • Winter Gym Space – Lots of space and time is available at MSU now. HOC’s have a copy of the schedule.

  • Indoor space is also available at the Owen’s arena – anytime 24 / 7.

• Meeting adjourned 10:00 p.m.