Minutes

FC Bozeman Board Meeting – January 7, 2002

 

Board Members Present:  Carson Taylor, Phil Rotherham, Carol O’Neil, Rick Sojda, Jack Dockery, Martie Stewart, Pam Ransom, Tim Owen

 

Others in Attendance:  Jen Gummer, Jeff McGuire, Bill Locke, Pam Smith, Jeff Pearce, Ray Dore, Lisa Prugh, Jim Carter

 

 

Meeting Called to Order – 7:06 pm  NOTE:  MSP – Motion, Seconded, Passed

 

New Board Members introduced –

         Martie Stewart, Phil Rotherham, Rick Sojda, and Carol O’Neil

 

Introduction of Board Members and others present

 

Kate Beck officially resigned – December 28, 2001

 

MSP – Hold election for President tonight.

 

Nominated – Tim Owen and Martie Stewart.  Carson requested statements from nominees.  Board members voted.  Votes counted by Carson Taylor and Pam Ransom.  Tim Owen re-elected as club president.

 

Tim’s plans for the year:

 

1. Continuation of emphasis on elevating levels of coaches for the club.  Tim passed out a flyer regarding the Utah Blitzz weekend, January 25 and 26, in Bozeman.  Coaches from across the state have been invited.  In February Billy Mc Nicol will be doing clinic for coaches for Kalispell.  In spring Tim will be looking for a goalie coach for the club.
2. Organization of the club is most important.  Not only for the board.  Will seek talents of members outside the board for help on the committees.
3. Need to develop programs for fall and summer.  Last years summer program did not work well.  Need to get started now.
4. Fund Raising

 

Monte and Kate Beck have made a Foundation Gift to the club.

 

Question arose if FC Bozeman would pay or help pay for players to get to such events as the weekend clinic with the Blitzz.  Anything would be great.  Was noted that at this time budget not there.

Discussion of the election by the board on the seat vacated by Kate Beck.

 

MSP – Will hold vote on filling position at next month’s meeting.  Position will be open to others and the vacancy will be posted on the Web for those interested.

 

Tim Owen suggested waiting for next month to elect vice president.  Discussion followed.

 

MSP – Will vote on Vice President tonight, January 7, 2002. 

Nominations – Martie Stewart, Pam Ransom, Phil Rotherham

Carson counted the votes – Tie between Martie and Phil.

Second vote – Phil Rotherham elected as Vice President.

 

MSP – Reappoint current secretary, treasurer, and registrar for another year.

Secretary – Pam Smith, Treasurer – Jeff McGuire, Registrar – Jen Gummer

Tim noted that these positions could be terminated by board without notice

 

Formation of committees –

1. Policy
2. Competition
3. Referee
4. Fund Raising
5. Facilities, Equipment, Uniform, First Aide
6. Program/Tournament Coordinator
7. ODP Contact
8. Web Meister
9. Risk Management
10. Bronken Fields
11. Scholarship/Budget Committee

 

Committees will be posted on the Web for those club members interested in volunteering.

 

1.     Policy Committee

Tim – The eight Board Members form this committee.  Tim would be the tie breaker

 

MSP – unanimously – The Policy Committee will be constituted of all the board members, except the president.  Rick Sojda nominated by acclamation as the chair.

 

The following committees and chairs were all MSP – unanimously.

 

2.     Referee Committee – Carson Taylor, chair

3.     Facilities, Equipment, Uniform, First Aide – Jack Dockery to chair.  Tom Simkins and Pam Ransom will serve on this committee.

4.     Web Meister – Bill Locke remains as the Club Webmeister

5.     Volunteer Coordinator – Pam Ransom, chair

6.     Risk Management – Martie Stewart, chair.  Carson will serve on the committee.

7.     Scholarship/Budget Committee – Carol O’Neil to chair.  Pam Ransom will serve on the committee.

8.     Bronken Fields – Phil Rotherham, chair

9.     Fund Raising –

10.  Program/Tournament Coordinator – Jeff Pearce, chair.

11.  ODP Contact – Tim Owen, chair

12.  Competition Committee –

Issue – Tim Owen feels that Dave Bowen is vital to the competition committee.  He has outstanding relations with both Heads of Coaches.  He would not serve as chair, but would serve on the committee.  Tim would like to see five people serve on the committee.  They will all have to work very closely with Tim. 

Committee will be Phil Rotherham, Jack Dockery, Martie Stewart, Dave Bowen and Pam Ransom.

 

 

Uniforms – Jack Dockery

 

Two bids – Jack submitted quotes and requirements for the record.  With bids being very close, the Soccer Shop was much more “customer friendly” and was awarded the bid.  This will be posted on the Web.

 

Micro – Lisa Prugh

 

Last year Micro consisted of first through sixth grades with a few seventh graders.  Opened for the first time to first and second grade last year.  Lots of interest in the younger age group of parents.  She would like to see some sort of tournament for Micro and a second coaches clinic.  Jim Carter would be interested in working with Lisa this year.  Last year’s registration was a real headache – Registrations were mailed to a PO box, then went to Ray, to Jeff, to Anita and then finally to Lisa.  By the time Lisa got the applications, it was May 1.  This has to be different.  Lisa and Pam Ransom will work out this process.  Also would like to move up the registration deadline – possibly one week up from March 29.  Assigner problem last year, too.  Lisa would possibly take this on for this year.  Where does her Micro money go???  Goes into the FC Bozeman budget and is used for coaches, fields, etc.  The Micro players will be the ones that most benefit from Bronken Fields.  Money also goes into her budget for coaching clinics, education.

 

Treasurer’s Report – Jeff McGuire

 

• Have received a few more registrations.  Did not do a final December 31 report, because it is not final.  Tim Owen would like to see a December 31 report. 
• Payment of fees – only 18 out of the club have paid.  Discussion.  Jeff will prepare and mail statements to everyone who has not paid.  February 1 deadline for payment or arrangement of payment.  Statement will note that payment date was January 1.  Players cannot play until their fees are paid.
• Concern from Carson  - forming teams for those groups without enough players.  Tim will mention at the MYSA Meeting this weekend in Butte that Bozeman is looking for players in the specific age groups.
• Two signatures are required on the club checks.  Two of the following three must sign –
  • Jeff McGuire, Ram Ransom or Tim Owen.
• Tim would like to see a monthly list of bills paid.

 

Manager Liaison – Pam Ransom

 

Pam R. will send uniform information to the coaches.  Tim would like a team roster for each team that lists coach, team manager, players.

 

Web – Bill Locke

 

Waiting for final schedule from Competition Committee to post on Web for team practice times/locations.  Tim will get this for him.

 

Referee Committee – Carson Taylor

 

Has tried to schedule clinics – has not had enough sign up to hold the clinics.  Recertification clinic was held for high school refs.  He’ll keep trying for clinics.  Need to have the coaches get their people involved.  Larry Pendleton working on another clinic.  Maybe better to wait until March.  Still have no assigner.  Assigner clinic coming up mid January.  Need to have someone there.  Carson was given of list of possibles to contact.

 

Scholarship Committee – Jeff McGuire

 

No new applications

 

Coaching Committee – Nothing to report

 

Equipment – Jack Dockery

 

One game ball to each team.  Will give four practice balls to each team – old balls, not buying new ones.  $1000 budget to be used to order whatever he needs for the teams.

 

 

Discussion of possible items for Tim to take to MYSA meeting on Saturday in Butte.  Review of letter with questions submitted to Club presidents.

 

Meeting adjourned at 10:25 p.m.