Minutes - FC Bozeman Board Meeting – August 15, 2001

 

Board Members Present:  Tim Owen, Tom Simkins, Pam Ransom, Ray Dore, Jack Dockery, Kate Beck, Carson Taylor, Dave Bowen

 

Also in Attendance:  Bill Locke, Steve Birrell, Jeff McGuire, Pam Smith, Jen Gummer, Jeff Pierce, Per Hjalmarsson

 

Quorum Present

Meeting called to order at 7:05 p.m.

 

MSP – June 13 minutes approved

 

Tim Owen –

 

Presidents’ Meeting –

• New MYSA officers:  John Hollow, President: Mike Malloy, Vice President.  Carol Lockwood stepped down as Treasurer – new treasurer is from Missoula.  Decision on migration – 75 – 80% in favor.  Motion to allow migration passed.
• FC Bozeman had 3 votes at meeting.  Tim thinks there should have been 4 – a final disc was not sent to State.
• ODP was discussed.  5-6 years ago MYSA abandoned funding for ODP.  Billings and Bozeman reps ready for ODP support.  Motion was made for the new board to go thru the budget and find one dollar per player to go to ODP funding.
• Ric Plante will possibly be the State Coach.  Allocated $30,000 – can use to develop pool of coaches for teams.  Ric just received his “A” license.
• Helena will host 2002 Montana Cup – no bids yet for Snickers/Big Sky Cups.
• Coaches goalie clinic – info has been posted on the web.  Ric Plante has a coaches clinic planned for January 26. 
• New dates for “D” or “E” coaches clinics – Nov. 30, Dec. 1, 2 and Dec. 14, 15, 16

 

Treasurer’s Report – Jeff McGuire

 

• No formal Sweet Pea results yet. 
• Jeff Pierce reported that Sweet Pea was down ~$1600 from last year.  There is a problem with the trailer storage.  Myles Watts does not want to keep it at his place.  Right now it is still in Jeff’s driveway and he does not want it there.  The booth needs repair and maintenance.  There is no license or registration for the trailer.
• Ray Dore & Jeff McGuire have prepared a budget comparison of the Club finances for the last two years.  We do have some areas in the black for a change.  Micro increased $10,000.  Competitive increased $10,000.  Results – about $13,000 NET operating profit.

 

Micro – Lisa Prugh not present

 

Manager Liaison – Pam Ransom – Nothing to Report

 

Web-Site – Bill Locke

 

• Question has come up – how to get input from interested parties to committees.  Will put form on WEB.  Comments will go directly to different committees – comments will be anonymous.  This will be in lieu of the annual parent/athlete evaluation of the coach.  The old evaluation not worth the effort – parents shouldn’t judge/rate coaches – coaches rate coaches.  This will still give parents a place to make suggestions.  Will not take the place of grievance policy.   Still will send letters to the Grievance Committee.

 

Competition Committee – Dave Bowen

 

98% of parents do not know enough about soccer to be evaluating coaches. 

 

Discussion of changing the structure of coaching:  There will be two head coaches – Men’s, Women’s – with coaching staff under them.  The head coaches will be higher license, more experienced.  They will hire their staff of coaches.  Responsible to see that the coaches under them are trained.  Minimum “E” license.  Most of the training will be done in town, paid for by the club.  End result will be organized unit of teams with qualified coaches.  Head coaches would also coach team during season.  During the off- season, head coaches will look at deficiencies – how to correct them.  This will be a year round job to increase coaching quality in the community.  We must develop teams as well as developing coaches to make the whole club stronger.  With this system parents will no longer be picking coaches.  The training would not only improve the coaches ability to teach soccer skills to the kids, but help the coaches learn how to handle the kids – be able to work with and understand them – Deal with Kids, Good Coaching, Teaching Skills, Sportsmanship.  There is a big disparity in our coaches across the club – this will be a means to correct this.  Minimum requirements of head coaches – Minimum “C” License;  Experience – number of years coaching, different groups – ODP, State Coach, College; Philosophy – How they would develop the different coaching levels; Competition Committee evaluation.  Tim Owen said that the success of the plan depends on the people who are put there – odds of success are tremendous.  This is the single largest turning point of the club. 

Questions:

·       Re: require license for second year of coaching? (discussion concluded that, with clinics available, coaches should be able to have at least an “E” for their first year)

·       Re: should head coach coach a team? (conclusion – yes – most would want to)

·       Re: coach staying with team (some coaches might be happy and comfortable with a new team each year at the same level, others would want to move up for a couple of years, then cycle back.  Both should work.)

 Dave would like the total coaching budget for the Club to be $28,000/year, an increase of $10,000.  Discussion followed.  Dave Bowen made the motion that the coaching structure be approved – dependent on finding the qualified individuals for the positions – and agree to pay a maximum of $5000 apiece.  Kate Beck seconded.  There was more discussion about where to get the money to cover. 

 

MSP to go ahead with finding the head coaches with an $8,000 increase in the coaching budget.

 

Policy Committee – Kate Beck

 

·Formation of Teams – Bringing in players from other towns.   Discussion. 

M, S – Follow state and allow migration.  Discussion.

 

New Motion – MSP - Follow state language for U15 and above.  U14 and below – competent local players (within ~100 miles without a comparable opportunity to compete) cannot be cut, but could be placed with a developmental team.  Discussion – this could bring in enough players for second team in same age group. 

 

This policy change must be changed in By Laws.

 

·Placing Players – Item 1 – …qualified coaches will be selected in advance by head of coaches.

 

MSP – Players will be evaluated by at least three coaches who are selected by one of the Club Head Coaches or the coaching committee.

 

·Moving Up of Players – Motion - No playing up U11-U14.  Discussion – Table this motion.  We will have new coaching situation.  Address this issue later after head coach issue taken care of and moving up will be approved by Head Coaches.  Motion withdrawn.

 

·Grievance Policy – How to handle parent removed from game.  Discussion. 

 

MSP – If a parent is sent off of the field, the parent can not attend the team’s next game.  If the parent does not sit out, the player of the ejected parent does not play.  The parent has the right to appeal during the week following the game.

 

Discussion – Annual Meeting – Registration

 

Could have Registration and General Information Meeting, then have Annual Meeting later.  At this point don’t have time to get ballots back and counted by the September 19 date.  Ray will reserve CJMS for the meeting.  Pam R. will organize the packets with Jan & Kate.  Packets will be at the Soccer Shop, Universal and on the WEB.  Tim will put an ad in the Chronicle.  Must have current fees in the packet.

 

MSP to raise the fees $5.00 for competitive for a total of $255; Micro will remain the same.  U11 fee is $180.  Registration deadline – October 1 for U11-U14.  Late registration fee will be:  U11 - $200; U12 and above - $275.00.

 

Discussions:

 

Concern for having to replace uniforms.  Tremendous expense for majority of club families.

 

Steve Birrell will be in charge of preparing a formal bid to MYSA, if approved by the Board, for Bozeman to host the Snickers Cup.

 

Referee Committee – Carson

 

Ref clinic – November 9 and 10.  Re-certification clinic will be the following week.

 

Need an assigner and have guidelines for assigner.  Assigner should be affiliated with the club.  Should go to assigner certification training.   Need more control in developing referees.  Need larger pool of qualified referees.  Need a more club biased assigner so that refs get more, better and advanced games.  Ref committee will make recommendations to board for new assigner.

 

Next meeting, Wednesday, September 5

 

What is message we need to relay at September Meeting –

Referees

Coaching

Uniforms

Avoid policy at all cost

REGISTRATION

 

Tryouts – October 1, 2, 3

 

Meeting adjourned at 11:00 p.m.