Minutes - FC Bozeman Board Meeting – August 7, 2002

 

Board Members Present:  Bill Locke, Jeff Pearce, Jack Dockery, Rick Sojda, Phil Rotherham, Carol O’Neil

 

Others in Attendance:  Pam Smith, Jen Gummer

 

Meeting Called to Order – 7:03 pm

 

NOTE:  MSP – Motion, Seconded, Passed

 

• MSP – Approve July 10 Minutes

 

·        President’s Report – Bill Locke for Tim Owen

 

o       Lengthy discussion of a disciplinary issue.

o       Suggestions will be passed on to Tim O.

 

·        Treasurer’s Report – Jeff McGuire not present

 

·        Committee Reports

 

o       Review of Mission Statement and Competitive Policy Summary

o       Copy of proposed changes submitted as part of the record.

o       Informal discussion of Formation of Teams and Player Selection

 

• MSP – Move to accept these policies

 

• Clean copy will be provided to the Secretary and the President
• Heads of Coaches Discussion
  • Bill submitted “Brainstorm for Heads of Coaching Discussion” as part of the record.  Includes considerations for their contracts.

 

• MSP – Continue with present structure that we had this year with delineation of Heads of Coaches responsibilities made clear.
  • Discussion and amended as - Starting point will be a Head of Coaches on the women’s side and a Head of Coaches on the men’s side.

 

• Brainstorm for Heads of Coaching Discussion –
  • Budget is the biggest issue.  Should maybe hear again the Heads of Coaches’ ideas on this.  They had different ideas on paying their coaches.  We need their ideas and input.  Registration fees determine how much we can pay coaches.  Suggested that Heads of Coaches write their job descriptions – the Board provides them direction; they review and write their own description.
  • Is there any resistance to offering the Heads of Coaches positions to the current HOC?

 

• MSP – Retain both current Heads of Coaches contingent upon reaching mutually agreeable contracts.

 

• Discussion –
  • Are two needed?  Is there someone who really just wants to be HOC and NOT coach?  If had just one, would probably have to pay as much for one as we are paying for two now.  The two now had a very successful year.
  • The Board will provide the HOCs with a cover letter and Brainstorming ideas for writing their job descriptions.

 

• Work on Disciplinary Plan

 

• Not sure where to find our disciplinary plan.  We have nothing at this time.  MYSA has a policy.  It is reviewed, updated, reworded annually.  Sometimes its better to be more general, but we definitely need to have a policy in place.

 

• Grievance Policy for review from the Policy Committee. 
  • Submitted as part of the record.

 

• There are two other issues to be considered by the Policy Committee – Fundraising and Potential Standing Committees.
  • Rick Sojda presented a list of suggested committees to be added (submitted as part of the record).  These would be the only committees – replacing and adding to existing committees.

 

• Next meeting of the Policy Committee – Monday, August 19, 7:00 pm, Rick Sojda’s house.  Will be addressing Discipline and Grievance.

 

• Jen Gummer –
  • There is a state meeting on August 24 – who will be attending?  Probably Tim O.  Jen will contact Tim O. to see who will attend.

 

• Meeting adjourned – 9:24 pm