Minutes- FC Bozeman
Board Meeting –
Present: Bill Locke, Bill Robinson, Russ Walker, Dick Prugh, Jen Gummer, Mary Anne McGuire, Tracy Konitshek
I. The meeting was called to order at
II. It was Moved, Seconded, and Passed to approve the July 7 minutes
III. Micro Report: none
· A coordinator needs to be selected by the end of September
·
Jen Gummer and Bill L. will form a committee
· Salary will be in the range of $1000 - $3000
IV. Administrator/ Registrar/ President’s Report- Bill Locke
-Figures to roughly $6.50 per player
-$3.50 less per competitive player
-$200 fee increase per team for state
-State fees have increased; need to be covered
-the state needs to maintain a healthy reserve; they want to maintain a one
year cushion in their budget
of expenses as a reserve
-$30,000 is healthy, but not a lot of insulation
-spent surplus on goals last season
-Club credit card
- Jen Gummer said she had to put 220 rooms on her personal credit card
-How do you get a significant credit limit?
-Dick Prugh would like to ensure that the treasurer has a clear account of the
transactions
The motion was unanimously passed.
-tryout dates, registration meeting, etc. needs to be consistent each year
-calling was a problem last year: players did not know when/where
-younger players tryouts will be early, then older players after high school
state
-referred to the coaching committee
number of coaches
be no guarantee of placement
-email poll or special meeting
-we need to have a budget first
-Micro tuition needs to be adjusted for unknown costs
-Bill L will have it within 10 days
-3 board members going off
-Bill R. and Sue still interested
-Mary Anne will have forms ready
-The Club asks members not to run based on a single issue; if there
is an issue, let the Club know
-Send to coaching committee
-We always sign up the teams for AA
-send to director of coaching
-the State will eventually schedule; weaker teams will play other weaker teams
-Will try to set it up; *needs to be announced at the registration meeting*
-Set up with Rick Sojda
V. Head Coach Report: Jen Gummer (Tim G. not present)
VI. Committee Reports
A. Budget Development/ Treasurer Report- no report
B. Facilities/ Equipment
-City says it’s a liability; There are nationwide claims pending associated
with injuries/ death
C. Head Coach Supervision & Development: Bill R.
-90 players are registered
-12-15 requests after deadline
-Space will be limited (increase next year)
-The Club will make a profit
-$8,000 coaching budget; collected $10,000
-TimG. will be coaching younger girls
-Dan P. will coach the older girls
-Aaron is coaching Boys U11/12
-Eric taking Boys U12/13
-we need to identify people who are willing to coordinate friendlies
-good progress
-Tim G, Mike, and Bill met with PUMA and Universal
-JD (from Universal) is great to work with
-Bulk order in for Spring (uniforms, warm-ups)
-The Club gets $5,000 (free product for the Club)
-Tim G. gets an additional $1,000
-PUMA t-shirts; 250 ordered (no cost)
-t-shirts will be offered to the first 250 players who register
-Bill R. needs to produce a contract
-Bill R. mentioned that Tim G originally asked for more money in the coaching budget
-Flexibility needs to be given to Tim G, but he needs to document the anticipated need
-Tim would like help with coaching recruitment
-We will look for prospects in the adult soccer league
-Bill R. needs to help identify prospects
-Names will be given to Bill R. and he will pass them on to Tim
-If Tim G. is intending to hire a trainer, it needs to come out of his salary
-It needs to be documented what is given to Tim G. so that it is open to everyone
-A job description for Tim G. needs to be written and monitored
-Discussion about compensation for Tim G,’s B license, including compensation in future salary; To be decided later
-Bill R. stated that there is a lack of PR for the Club
-The Club will pay for any E license
-The Club will also pay for a D license- with a year commitment
D. Referee Liaison: no report
E. Team Manager Coordination: no report
F. Fundraising: no report
G. Risk Management: no report
H. Policy
VII. New Business
-Discussion on whether we want to give an option for uniforms; embroidery, patch, etc.
-The league needs to decide so it is uniform
-We saved $3 (per pair) in socks
-It will cost $2.75 more for embroidery
The motion was unanimously passed
-Do we want to put together a formal bid?
-There is concern that there will not be enough hotel rooms
-The State budget is $29,000; covers fields, balls, refs, etc.
-this amount comes from team fees
-It would help out our parents to keep the tournament at home
-Advertising
-annual sponsorship
-ads
-tournament program
-There would be approx. 70 teams participating
-Mary Anne M. is hesitant without commitment from the city
-We would need a lot of volunteer hours
-Our option is to decide whether we will make a bid
-Mary Anne M. volunteered to coordinate if we bid, but wants city commitment first
VIII. Unfinished Business
1. Adam Bronken Update
-Total cost $141,000 (including plumbing)
-We have: $90,000 from a donor, $6,000 from the city (match), and
Bozeman Blitzz FC has $14,500 earmarked
-We are $30,000 short
-We might be able to get an additional $5,400 from the city
-$30,000 was saved from city impact reduction
-The Club has $52,000 in unrestricted funds; can some be committed
to Bronken
-$22,000 can be left out for plumbing (a port-a-potty can be used initially)
-Brian Troth has $12,800 left for landscaping
-Bill L. suggests that the Club might be able to contribute an additional
$5,000 and that we should ask AYSO for a contribution
-Parking lot; it was suggested that we could approach the subdivision for
cash in lieu of required park space
-We will look for other ways to fundraise
IX. Good of the Game: no report