Minutes – FC Bozeman
Board Meeting – April 7, 2004
Present: Jen Gummer, Rick Sojda, Dick Prugh, Bill
Locke, Sue Manfredi, Mary Anne McGuire, Kerry Hatcher, Russ Walker, Terri
Murphy, Bill Robinson, and
Also Present: Mark Arneson
I. The meeting was called to order at 7:11 p.m.
II.It was Moved, Seconded, and Passed unanimously that the March 3, 2004
minutes be approved as written.
III.Micro Report – Jen Gummer
•525 registered
•Bill Locke stated that coaching committee should encourage Tim G. to be as involved with micro as possible
a. coaching clinics
b. make a list of expectations at each level so parents know what their kids are learning.
•Rick Sojda stated that hopefully Larry Pendelton will be doing a grade 9 ref clinic for micro referees
IV.Web Report – Mark Arneson
•Mark is the new webmeister for the club
•He is encouraging families and coaches to give him pictures for the web page
•There is now a news page for weekly game reports
•Send pictures!
V.Administrator/Registrar Report – Jen Gummer
Zero Tolerance Meeting
Discussion
•Good job to the club families, players and coaches for attending the Zero Tolerance meeting!
•Bill Locke stated that before next year we need to decide how to implement Zero Tolerance for the new families.
•Rick Sojda stated that next year we could revise the Zero Tolerance meeting to inform club members about different issues or aspects of soccer.
•2-3 year cycle of discussion topics suggested
•Training geared to different age groups discussed by Board members
Kerry Hatcher brought up a concern about out of town players taking the place of a local player on teams. Many agreed that the club needs to have a policy regarding the issue. This will be discussed and a ruling will be put into place in policy meetings this summer.
VI.Head Coaches Report –
•Tim G. stated that our club has the best Board and coaches in the state. He believes we have people working with our youth who are motivated and genuinely care. Tim believes, "We are the model of the state" and "We have the best staff in the state."
•Tim G. announced that Colin Hardwick of Everton Youth System in England, will be here on May 2, 2004 to do a goalie clinic. Dade Smith will also be helping our youth at the clinic. A minimum of 15 players need to sign up by April 16, 2004.
•When Russ Walker asked Tim G. what he thought about the quality of play from Bozeman players, Tim G. stated that we have a long way to go but we are making progress. Tim G. wants to work on technical deficiencies with teams. He says that the younger teams are coming along and the older teams are catching up.
•Summer camps that Tim G. is expecting in Bozeman are Gonzaga and a Blitzz camp.
VII.Committee Reports
A. Budget Development/Treasurer – Terri Murphy
Terri handed out income and expense reports. The following issues were discussed.
•The club has many restricted funds that Terri does not know who the accounts are allocated to. We have to figure it out.
•A concern brought up was when do we start using the Bronken Fields fund. Dick Prugh stated that there is a city parks fund that our club should also look into for support of the Bronken Complex. This could help improve the small parking lot.
•Terri informed the Board that some team accounts show a negative balance because those teams need to pay for winter gym space at MSU.
•2002/2003 Tax returns need to be filed. There may be a penalty assessed so Terri will call the state
•1099s will be sent to coaches for 2003. There may also be a fine for this. Terri will inform us of the costs at the May meeting.
•Individual team accounts that teams set up themselves are highly discouraged. The teams cannot use the club Tax ID number. Managers need to know that if they pay their coach over $600, they need to give the coach a 1099. Terri stated that she will write up an information report to give to managers regarding private team accounts.
•The fact that coaches in-state travel and food is covered in their contracts was clarified and will be presented to coaches again. Teams do not have to reimburse in state expenses to coaches!
•Dick Prugh brought up a concern about disparity in coaches pay. He stated that people are already complaining about some coaches receiving more than others. This led to a discussion of Tim's distribution of coaches payments. Some coaches receive more due to licensing grades. Tim's criteria for determining the various stipends will be discussed at the next coaches committee meeting. Tim will be asked to supply a written document which outlines coaches pay by experience and grade to alleviate the concerns. This should resolve many concerns.
B. Facilities and Equipment – Russ Walker
• Russ reiterated the fact that no players ever are to move goals! Players are not to hang on goals! Tim will be asked to talk to coaches again.
•Russ is very thankful to all who help line fields!
•Russ is worried that Babcock is "getting worn to pieces". We may have to rotate some fields.
•The City is concerned about the way the Club laid out the Bronken Fields. However, they are being cooperative. Bill L. stated that we need the city's map of the field layout. Some are concerned that if we readjust the fields, they may end up too close.
•Bill Robinson stated that a coach is requesting flat goals for practice. Bill Locke will donate one to the club.
•Bill L. stated that the Board needs to encourage people to car pool to the Bronken fields because the parking lot is small. Next year we may schedule odd fields on odd hours and even fields on even hours in order to reduce in/out congestion.
C. Coaching Committee – Bill Robinson
•There is concern that no one seems willing to go directly to Tim G. with concerns.
•The Board stated that coaches need to go directly to Tim with concerns.
•The Board will field parent and player concerns if they are not comfortable going to Tim G.
•A discussion about Tim's letter to the club took place. Board members felt that Tim has a right to state his feelings. Tim will be notified that there were complaints to Board members, particularly about the statement "mediocrity". At the next coaches' committee meeting, Tim will be informed that his feelings are important but as the Head of Coaches his feelings will be more accepted if they are not directed at players, coaches and parents personally.
D. Referee Liason – Rick Sojda
•The club has 80 referees of which there are 35 new grade 8s. He praised Ryan Cathey for running a great clinic.
•The
assignor's (
•Field marshall duties will be sent to managers to better support the referees.
E. Team Manager Coordination – no report
F. Scholarship – no report
G. Player Recognition/Promotion/PR – Jen Gummer
Kudos to an FC Bozeman picture in the Chronicle on opening weekend of soccer.
H. Fundraising – Kerry Hatcher
•Opportunities exist for corporate sponsorship
•Opportunities exist for field sponsorship with a possibility for portable signage at the fields.
•The Board decided that concessions would be part of fundraising. Bill L. stated that this is "free money" we need to have. We will build inventory as we go and use the concession at Bronken fields. Kerry will go through the proper channels with the city to start concessions as soon as possible. He will work with Julie Rodriguez and Brenda Kitto.
I.Risk Management – Jen Gummer
•Who is responsible for telling coaches that no kids will move goals?
Tim G. will tell the coaches and Jen will remind the managers.
VIII.New Business
•Bill Locke discussed the possibility of affiliation with Livingston. He stated that the interaction could optomize player opportunities and team formation for both clubs. There may also be disadvantages to both clubs. Will the benefit be worth the cost?
•The Gonzaga camp will be July 5-7, 2004
IX.Unfinished Business
•Today Dick Prugh received a possible contract from Chris Agnello. Dick will meet with Carson Taylor to discuss the information within the contract before presenting it to the Board. Dick wants to find out about legal issues surrounding the affiliation.
X.Good of the Game
•The following motion was made: "To
establish a committee to determine whether the U14Girls White team played with
an non-carded player against the Laurel U14G team on April 3, 2004. If it is determined that this occurred, the
committee is to notify the President who in turn will notify the President of
MYSA with the findings to determine, if any, further action is warranted by FC
Bozeman. The President is then directed
to take that action." The motion was seconded and unanimously
approved.
•So that all teams are aware of the
seriousness of allowing non-carded players to play, a second motion was made. The motion states as follows: "Have the administrator inform all
coaches and managers that there may have been non-carded players and coaches
allowed to play last week. Please ensure
that this never happens. Player cards
ensure fair(age group) competition, player health insurance, and organizational
liability protection." This motion was also seconded and
unanimously approved.
The meeting adjourned at 10:03 p.m.