DRAFT MINUTES - BOZEMAN BLITZZ FC BOARD MEETING
January 23, 2008
7:00pm Bozeman Deaconess 120 N. 19th

Present: Andy Epple, Jen Gummer, Peter Gogan, Chris Budeski, Troy Bentson, Chris Beausoleil, Andy Hansen, Paul Rubright, Tim Stefan, Britt Bodtker. Arriving late: David Marshall

  1. CALL TO ORDER AT 7:05PM
  2. NOVEMBER 28 2007 MINUTES APPROVED UNANIMOUSLY
  3. MICRO REPORT
    1. Introduced Troy Bentson, new board member representing Micro. He has two young children in the Micro program. His position is to oversee (not direct) the Micro program
    2. Troy B, Jen Gummer, Kerry Hatcher and Alan Englebart have met twice to discuss changes and improvements to the Micro program. Alan E. will stay on this season as administrator/co-coordinator of parent volunteers. Online registration has begun and will continue until 2/29/08 (after which a $20 late fee will apply). Registrants receive a $20 deduction in their fees if they sign up to volunteer. Fees will be waived for those registrants who head up a volunteer committee such as fields, referees, uniforms, equipment, etc.
    3. Play It Again Sports will print and distribute a flyer promoting the Micro program.
    4. Alan E’s salary: Alan has requested $4,000. Paul Rubright motioned, Tim Stefan seconded, to hire Alan Englebart to oversee Micro program and create a job description ofthe Micro Administrator at a salary of $4,000 to be paid upon successful completion of the Micro season. Passed unanimously.
  4. HEAD COACH REPORT
    1. Chris Beausoleil is stepping down as head coach effective 2/15/08 for work and family reasons. He will continue to coach the U16 boys team.
    2. Coaches meeting set for Monday February 4th.
    3. Coaches’ salaries are set at a total of $29,600.
    4. Chris has been in contact with US Club soccer regarding forming a Rocky Mountain league with MT, ID, and WY. Will have year round schedule that won’t conflict with spring league. It is great opportunity to play without a lot of travel. Interested in having Bozeman host some games in June. Hopes to create a US Club all-star team with players from the three states.
    5. Discussion about replacing Chris B. See committee report below.
  5. ADMINISTRATOR/REGISTRAR REPORT
    1. See job descriptions for committees (handout) and Admin/Registrar position.
  6. PRESIDENT’S REPORT – no report
  7. COMMITTEES
    1. Finance
      1. Deb Dechert has prepared the W2s and tax forms. Paperwork for taxes done and send the tax accountant. Will have P/L statement sent by email by the end of the week.
      2. Deb D. is paid at an hourly rate of $35 and works approximately 3-4 hours per month.
    2. FACILITIES AND EQUIPMENT – no report
    3. HEAD COACH COMMITTEE
      1. Evaluating Head Coach Position: No rush as we are in excellent shape for the spring. Coaching committee to reevaluate model of Head Coach, perhaps have 2 or 3 head coaches for different age divisions, etc. Coaching committee to meet before next board meeting. Will send an email to entire board informing of time and place of coaching committee meeting. It was pointed out that communication and management skills are an essential aspect of the position.
      2. Paul Rubright to write up an announcement to send to the club membership informing them of Chris B’s resignation. Also to be posted on the website.
    4. TOURNAMENT – no report
    5. MICRO – see above.
    6. REFEREE LIAISON
      1. Jack Dockery will be the assignor again this year, salary TBD. Jen G. will oversee the Micro Refs.
      2. Recertification: two more sessions in March. Club will pay for Blitzz players to certify as grade 9 referees.
    7. POLICY – Keep track of policy issues throughout the year and address them at meetings during the summer months.
  8. NEW BUSINESS
    1. ELECTION OF NEW OFFICERS
      1. Tim Stefan motioned, Paul Rubright seconded to nominate Andy Epple as President. Passed unanimously.
      2. Chris Budeski motioned, Paul Rubright seconded to nominate Troy Bentson as Vice-President. Passed unanimously.
    2. COMMITTEE ASSIGNMENTS
      1. Facilities & Equipment: Mark Hagenlock – chair, Chris Budeski
      2. Micro: Troy Bentson – chair
      3. Finance: Andy Epple – chair, Troy Bentson
      4. Head Coach: Paul Rubright – chair, Tim Stefan, Becky Robideaux
      5. Policy: Andy Hansen – chair
      6. Referee Liaison: David Marshall – chair
      7. Ad Hoc Fields Acquisition: Carol Diffendaffer – chair, Peter Gogan, Tim Stefan
      8. Ad Hoc Marketing: Andy Hansen – chair, David Marshall
      9. Consider creating a Fundraising committee to address tournaments, sponsors, etc.
    3. UNIFORMS
      1. Jen G will help facilitate along with Paul Rubright, Tim Stefan and Britt Bodtker. Puma rep, Julio, is to write up a proposal for the new contract.
    4. U18 GIRLS
      1. a) Only 4 players registered at present. They want the state to change the wording to allow exceptions for permitting teams to attend Regionals this year.
    5. STATE MEETING
      1. a) Jen G. and Britt B. to attend.
  9. UNFINISHED BUSINESS
    1. To be put on next month’s agenda: How to thank Bill Locke for his generous donation?
    2. Advertising/PR – see handout. Andy Epple motioned, Paul Rubright seconded to approve funding in the amount of $600 for brochure. Ad/PR to meet next week, 1/29/08 to finalize brochure – Andy Hansen to email reminder.
  10. GOOD OF THE GAME
    1. MLS camp to be during the final week of June.

MEETING ADJOURNED AT 10PM