BOZEMAN BLITZZ FC BOARD MEETING
June 27, 2007
7:00pm First Interstate Bank

Present: Kerry Hatcher, Andy Epple, Jen Gummer, Bill Robinson, Alan Englebart, Chris Beausoleil, Britt Bodtker: NO QUORUM

  1. MICRO REPORT
    1. Season went smoothly. Kerry Hatcher, Andy Epple and Alan Englebart will meet to review season and make improvements (in the next 2 weeks).
    2. Kerry Hatcher suggested creating 2nd paid position (in addition to Alan E.) to build the success of the program.
    3. Alan’s summary of the season: No major difficulties, players satisfied, received good feedback, many compliments on the uniforms. Chronicle article was great PR. He has ideas to make it even bigger, to build it as a revenue producer.
    4. Board offered many thanks to Alan for his hard work and the great season.
    5. There is a need to create a board representative for Micro: does Alan or anyone have any suggestions? Bill Robinson will approach a potential candidate.
  2. ADMINISTRATOR/REGISTRAR REPORT – no report
  3. PRESIDENT’S REPORT
    1. Vacant board position needs to be filled.
    2. Regionals: good experience overall. One parent behavior incident -- we need to address inappropriate parental behavior at the policy meeting this summer.
    3. Vandalism at Bronken: a bomb was detonated in the portable concession stand. $1500 damage.
    4. Bronken: Paving is done, however the south portion of the parking lot is actually part of the street. Brian Troth’s son will be out there soon to complete the landscaping.
    5. Delinquent payments: We need to enforce policy that players will not be allowed to play until they are current with their payments.
    6. Kerry Hatcher, Bill Robinson and Mike Weinstein met to discuss a Blitzz request for a grant from the Xango Beverage Company. Jen will obtain the formal grant request form. We are requesting funds for field development, a full-time DOC, and an indoor multisport pavilion.
    7. We will be losing the Babcock fields at the end of next year (new elementary school site). Procuring fields is a high priority.
    8. Alan Englebart reported on the recent meeting for the 100 acre park on the west side. This is a county project. Several options for the park were discussed at the meeting including Alan’s proposal for multi-use fields appropriate for soccer, Frisbee, lacrosse, volleyball, etc. The moderator for the meeting, Bill Pond, would like to meet with Alan to discuss merging Alan’s ideas with his ideas. Alan and Kerry Hatcher plan to attend subsequent meetings to represent our community’s soccer interests.
  4. FINANCE COMMITTEE REPORT
    1. See handouts from Deb Dechert: Profit/Loss, Balance, Register, A/R
    2. Outstanding loan with First Interstate for $9000: Kerry H. recommends we pay off this ASAP -- could use the investment account funds.
    3. There is $5000 in unpaid registration fees (competitive) from 2006 season.
    4. $950 bill from Proforma is for the end-of-season awards.
  5. COMMITTEES
    1. Facilities and Equipment
      1. What goals are to be left up? We are liable and not covered by insurance for any goals not anchored properly. Mark Hagenlock will take down goals at Bronken and Babcock (Babcock goals will be left out but locked together). The Fall Program will need two large and two small goals. Our lease for Bronken ends June 30 and the city would like to give those fields a rest. Jen Gummer will contact the High School to see if teams can train on their fields in July.
      2. Coaches to turn in equipment to Jen Gummer, Bill Robinson or Kerry Hatcher – equipment to be identified with coach’s name.
    2. Head Coach
      1. Regionals: two teams tied – good showing compared to rest of the state.
      2. Summer program cancelled. Need to do survey to see what families would like offered during the summer months. Could attach it to the parent evaluation posted on the web site.
      3. Most coaches are planning to stay for next season. Would like to give coaches the opportunity to evaluate the Blitzz, DOC and their experience. Also need to do an evaluation of DOC. Bill Robinson to meet with Kerry Hatcher to go over proposed contract renewal for Chris Beausoleil.
      4. PUMA/Universal contract: expires this summer. Would like to continue with PUMA sponsorship but need to work out wrinkles relating to PUMA’s involvement as it was tough for Universal to work out PUMA’s deficiencies. Need to bring PUMA to the table and point out problems and come up with a better agreement.
    3. Tournament – no report
    4. Micro
      1. Challenger camp: 100 kids. 7-8 coaches need places to stay – will send out email to registered families to see if they are interested in billeting a coach in return for $80 credit. Kerry Hatcher to contact Thom White to see if Challenger camp can be held at Bronken fields. Coaches’ clinic to be offered on Wednesday 7/18.
      2. SCORE wants Micro contract. Rep will be at the MYSA meeting 7/14. To be discussed at end of season micro meeting next week. SCORE doesn’t work through local vendors and we want to support PLAY IT AGAIN SPORTS. However, ordering process for uniforms didn’t work well at PIAS and they wouldn’t mind by-passing this.
    5. Referee Liaison – no report
    6. Policy
      1. Meeting on Wednesday 8/1 at Kerry Hatcher’s house.
  6. NEW BUSINESS
    1. A. Avalanche: Kerry Hatcher, Jen Gummer, Andy Epple, and Chris Beausoleil met with Scott Johnson as promised to discuss parent coaches, etc. Tim Guenzler contacted Chris Beausoleil to set up a meeting.
  7. UNFINISHED BUSINESS
    1. A. End of Season Picnic/Party: Great success. Should have more than just desserts next year.

MEETING ADJOURNED AT 8:45PM