BOZEMAN BLITZZ FC BOARD MEETING
February 28, 2007
7:00pm First Interstate Bank

Present: Bill Locke, Bill Robinson, Andy Hansen, Kerry Hatcher, Chris Beausoleil, Deb Dechert, Andy Epple, Mark Hagenlock, Patti Neerken, Britt Bodtker, William Chase, Alan Englebart

  1. CALL TO ORDER AT 7:02PM
  2. MOTION TO APPROVE 1/17/07 BOARD MEETING MINUTES PASSED UNANIMOUSLY
  3. FUNDRAISER PRESENTATION BY WILLIAM CHASE
    1. William Chase is a representative from the Heart of Bozeman Volunteer organization that supports programs with 4-H, Boy Scouts, etc.
    2. H of B proposes to provide the Blitzz with a card containing coupons for services, food, fitness, etc that the Blitzz can sell for $25, keeping 74% ($18.50 per card sold) with remaining 26% going to the H of B organization.
    3. Blitzz board to consider this proposal and let Mr. Chase know their decision.
  4. FINANCE
    1. A/R statements sent out for outstanding balances re: ’06. Total A/R balance is $17,890 with $7,850 current and $7,700 90 days and over.
    2. Deb is in process of cleaning up receipts for ’07 season. Everyone has been invoiced.
    3. See handouts: profit/loss, budget and account balance. Deb will make hard copies for each of the board members and submit a year-to-date v. budget on a quarterly basis.
    4. Current budget will be posted on the Website.
    5. Deb is to handle the team accounts. Question about team account balances: If a team uses the club’s tax exempt status for a fundraiser, then the money is handled through the club. Those funds stay with that age group.
  5. MICRO
    1. See handouts from Alan Englebart: flyer for summer Challenger Camp, Micro Status, Technology Objectives
    2. Alan Englebart is the new Micro director and the director of coaching for Micro. Pay is $3,000. He is from the Paradise Valley and raising 5 teenage boys, 4 who play Blitzz soccer. His experience includes 10 years coaching soccer and basketball, and he is in the Info Tech business. He is very excited about Micro’s potential.
    3. Last year Micro had 634 kids -- goal for this year is 700.
  6. PRESIDENT’S REPORT
    1. There will be an orientation meeting for new board members at the bank of Wednesday March 7 at 7:00pm
    2. Website has been updated
    3. Met with U-12 parents to update them on final outcome re: Avalanche. See handout with final signed agreement between Blitzz, Avalanche and MYSA. The Avalanche is fielding one team this spring and it remains to be seen whether they will field teams next year. State clarified policy at U-11/12 developmental level requiring open registration and tryouts. The state’s rule requiring 2 teams for a club is not being enforced at present.
    4. Handout: breakdown of all state teams
    5. Goal: to have Board Meetings last 1 hour 15 minutes.
  7. HEAD COACH REPORT
    1. Working on agreement with MLS for summer camp.
    2. Will double check to see if fields at the Adam Bronken Memorial Complex will be available for the summer Challenger camp. Our agreement with the city ensures us first refusal for these fields. Note: We need to request the fields at Bronken through the end of July for every year.
    3. College Coaches Clinic is set for next week. Chris B. needs access to the PO Box to get the registration forms. Application form with general info to be put on the Website. Clinic is within budget for hotel & airfare. Arrangements being made to billet coaches with Bill Locke.
    4. U-17 girls went to the Sun City Del Sol Tournament in Phoenix (tournament ranked #7 in nation) on President’s Day. Played well, only outmatched by the 13th ranked team in the nation.
    5. Girls U-13/14 “A” team: 4 girls quit, three in the last week. Leaves only 10 players. Jen needs to be informed: perhaps they can play in the 8v8 league? These four girls dropped out to join a competitive Volleyball program. No refunds will be issued.
    6. All coaches in place for spring season.
  8. COMMITTEE FORMATION
    1. POLICY – Andy Hansen, Chair
    2. COACHING – Bill Robinson, Chair
    3. FINANCE, SCHOLARSHIP & FUNDRAISING – Kerry Hatcher & Patti Neerken, Co-Chairs
    4. MICRO – Andy Epple, Chair
    5. EQUIPMENT & UNIFORMS -- Bruce Cole, Chair
    6. FACILITIES, FIELDS, GYMS & GOALS – Dave McGlynn & Mark Hagenlock, Co-Chairs
    7. REFEREE LIAISON – Mark Clawson, Chair
    8. TOURNAMENT – Kerry Hatcher, Chair
  9. NEW BUSINESS
    1. Please review updated Website and send current digital photos to Bill Locke for publication. He is open to suggestions for improvements.
    2. SOCIAL EVENT
      1. Foster club camaraderie
      2. Communicate facets of club to parents & players
      3. Get feedback from parents and players
      4. Set date? Sometime between State and Regionals.
      5. Location? Bronken
      6. Format? Carnival games
      7. Andy will put together a plan for board to review at next meeting.
  10. UNFINISHED BUSINESS
    1. FUNDRAISER PROPOSED BY WILLIAM CHASE – Not the right fit for the Blitzz.
  11. ADJOURNED TO EXECUTIVE SESSION