BOZEMAN BLITZZ FC BOARD MEETING
August 29, 2007
7:00pm First Interstate Bank

Present: Kerry Hatcher, Andy Epple, Mark Hagenlock, Bill Robinson, Paul Rubright, Pete Gogan, Deb Dechert, Andy Hansen, Bill Locke, Britt Bodtker. Arriving late: Chris Beausoleil, Bruce Cole

  1. CALL TO ORDER AT 7:02pm
  2. INTRODUCTION OF NEW INTERIM BOARD MEMBERS
    1. Pete Gogan: Has a daughter with the Blitzz, and has coached Micro and AYSO.
    2. Paul Rubright: Has two children with the Blitzz, and has coached with the Blitzz the past 3 seasons.
  3. NO MINUTES TO APPROVE
  4. NO MICRO REPORT
  5. FINANCE
    1. See handouts: P/L, Balance, Budgets 2006/07 & 2007/08
    2. 2006/07 Budget Income:
      1. Clinic receipts higher than projected due to participation numbers
      2. Micro Revenue higher due to large participation numbers (thanks to Alan Englebart)
    3. 2006/07 Budget Expenses:
      1. Admin: Jen Gummer’s wages budgeted too low.
      2. Printing: Includes one big ticket item, and Jen G. unable to comp as much as she has in the past.
      3. Payroll: Taxes are higher because our coaches are now considered employees.
      4. Accounting fees: Over budget because of reconciling back taxes.
      5. Referee Expenses: Over budget due to more home games and our refs are the most highly certified in the state.
      6. Coaching clinics: Over budget because of car accident expense.
      7. Travel: Over budget because state tournament was in Kalispell, therefore higher travel costs. Note: rate of reimbursement has not increased.
      8. Field Rental: Includes previous seasons’ unpaid bills.
      9. Portable Toilets: Necessary because the water at Bronken can’t be turned on until risk of freezing is past.
      10. Spring Scholarships: Summer policy meeting discussed issue of how much to scholarship.
    4. 2007/08 Budget:
      1. Projects a loss of $4300. Our present reserve is $26,000. We should keep a substantial surplus to account for non-budgeted items such as attorney fees, etc.
      2. Discussion on how to balance the budget to zero: raise fees?
      3. If we use MLS uniforms we get free coaching for summer MLS camp, saving us 8-10K per year. Possible for Micro uniforms?
      4. Is there an inflation factor? Each line considered independently.
      5. Will spring competitive numbers be the same or fewer? Historically they have increased.
      6. Changes: Referee -- Increase to $10,000 to allow for more ref upgrades, increase paint costs to equal 06/07 costs, Head Coach stipend to $8000, travel costs to $8500, $20 fee increase for spring competitive fees, balance budget to zero.
      7. Kerry Hatcher motioned, Mark Hagenlock seconded, to accept 07/08 Budget with above changes, explaining need for fee increase. Passed unanimously.
  6. COMMITTEES
    1. Facilities and Equipment
      1. Landscaping has begun at Bronken.
      2. Kerry Hatcher to find out if we are required to stripe the parking lot.
    2. Head Coach
      1. Fall Program – 77 players, with kids still signing up. Coaches are: Mark Pence, Danny Gorder, Paul Gentile, Megan Bergstedt, and Chris Beausoleil.
      2. There will be an AYSO coaching clinic on Saturday – will promote the Blitzz program.
      3. Spring Coaching – Chris Beausoleil to coach boys combined U-17/18, Megan Bergstedt to coach girls U-17. This will give Chris more time to spend with the other age groups
      4. Online coach evaluations have been quite varied. Bill Robinson is organizing the results.
    3. Tournament – no report
    4. Micro – no report
    5. Referee Liaison – no report
    6. Policy
      1. Need to finalize policy changes before AGM/registration. AGM to be in late September.
      2. Andy Hansen to put together final report with policy changes and needs to be voted on ASAP. He will send out an email.
      3. MYSA will be discussing season ending tournaments at winter meeting and welcomes any input/suggestions.
  7. NEW BUSINESS
    1. 2008 Regionals – unanimous decision not to send any teams to Hawaii this year.
    2. AGM – Jen Gummer to set date, 4th week in September according to policy.
    3. Bill Robinson motioned for Paul Rubright to organize 2008 MLS summer camp (with info at AGM), Andy Epple seconded. Passed unanimously.
    4. Chris Beausoleil will put out ad promoting Blitzz program to distribute at all area schools.
  8. UNFINISHED BUSINESS – no report
  9. GOOD OF THE GAME
    1. Need to procure more soccer fields.

MEETING ADJOURNED AT 9:10pm