BOZEMAN BLITZZ FC BOARD MEETING
September 27, 2006; 7:00pm First Interstate Bank

Present: Bill Locke, Chris Beausoleil, Jen Gummer, Kerry Hatcher, Andy Hansen, Dawn Sturman, Bill Robinson, Mark Clawson, Bruce Cole, Dave McGlynn, Deb Dechert, Britt Bodtker

1st ORDER OF BUSINESS: Welcome Deb Dechert, acting new treasurer. Deb runs her own business in virtual office management, with 15 years of experience. Her business offers services from general bookkeeping to full office management.

APPROVAL OF AUGUST/2006 BOARD MINUTES: Mark Clawson motioned to approve, Bill Robinson seconded, passed unanimously.

MICRO REPORT –
Sue Manfredi is not interested in continuing as next year’s Micro director. She will assist in the transition to a new director. This is an opportunity for the board to consider how to best run Micro.

ADMINISTRATOR’S REPORT –
See Jen Gummer’s handout regarding registration.
Consider combining U17/18 at the Club and/or State level. We haven’t had a true U18 team in a very long time.

HEAD COACH REPORT –
In process of finalizing teams and coaches for spring. Most of last year’s coaches are committed to coach again this year.
Tryouts set for U11 to U13. High school age still to be set.
There is a detailed application process for coaching on the Website.
Fall Program: 6 teams set to go to Jackson tournament. One team set to go to Vegas. This is the 4th year of the Fall Program, with 90-100 players. These numbers probably won’t increase.
Elite team to check out upcoming tournaments and attend those where there is interest. There needs to be a representative from each age group to organize going to tournaments. Jen Gummer offered to teach team managers the process if there is sufficient interest. Elite team is still growing, not yet 1 year old. Chris is waiting for coach input on how to improve the program.
Coach Placement: Most coaches have been placed where they were the previous year, as is the long-term plan for the Club.

FINANCE COMMITTEE –
Terri Murphy asked to resign as Treasurer. See letter from Terri Murphy.
Deb Dechert hired on “as needed” basis, contract to be presented to the board. $30/hour (CPA would cost $75-150/hour.) Hours: probably 20-25 the first month, but once books are in order should only take approximately 5 hours/month.
Kerry Hatcher motioned to hire Deb Dechert on monthly basis per terms of contract. Bill Robinson seconded. Passed unanimously.
Bill Robinson moved to have accounts transferred to 1st Interstate Bank as per Terri Murphy’s recommendation, Mark Clawson seconded. Passed unanimously.
Finance Committee to discuss hiring CPA to review books after Deb has cleaned them up, as per Terri’s recommendation.
Finance Committee to discuss possibility of people sending checks directly to the bank to be deposited, rather than through the treasurer. Possible problem: tracking deposits.
Terri Murphy promised one scholarship for 2006/07 for helping with transition to new treasurer.

FACILITIES & EQUIPMENT COMMITTEE --
Mark Clawson needs to know when to take nets down and put goals away.
We need 2 sets of full sized goals. Bill Locke motioned to authorize Mark Clawson to obtain goals, Bill Robinson seconded. Passed unanimously. Play It Again Sports could be possible vendor for this equipment.
Storage Shed: Needs to be organized. Jen Gummer has someone who will do the work under supervision. Mark Clawson will pick a weekend in November to get this done.

COACHING COMMITTEE –
Chris Beausoleil signed contract for another year as head coach.

TOURNAMENT COMMITTEE –
Needs to meet to decide next move.

MICRO COMMITTEE--
Board member needs to be elected to represent Micro.
Affiliation to be decided. “Challenger Sports” through SAY soccer would like to set up Micro summer clinic. SAY is under USSF recreation arm. MYSA is part of USYSA under the competitive arm of USSF. Discussion regarding confusion last year regarding affiliation and Micro coaching clinic. SAY soccer set up a clinic for us at the last minute when Ric Plante pulled out. Andy Hansen suggested contacting Ric Plante with our reasons for going with SAY—feels we should make effort to minimize alienating those in Bozeman soccer community. Bill Robinson motioned to stay with SAY soccer, Dave McGlynn seconded. Passed unanimously.
Summer Camps: Good feedback on MLS camp for competitive level. Info needs to be collected for this coming summer.
Chris Beausoleil would like to join Micro Committee: feels it should be a “feeder” program for the Blitzz.
Replacement for Sue Manfredi: Board members need to put out feelers. Opening to be advertised on the Website.

REFEREE LIASON COMMITTEE –
Ref meetings every Tuesday evening.
Jack Dockery would like to be replaced as scheduler, but has committed to continuing.
Referee recruitment: should we consider an incentive program, subsidize referee clinic, pay for refs shirts? Bill Robinson and Jen Gummer will present alternatives for recruiting at next meeting.

POLICY COMMITTEE –
Withdrawals: If player not placed on AA team, do they have the option of withdrawing from the program? A player may withdraw prior to the end of tryouts. There is no refund once team formation has begun. Bill Locke will write this up and give to Chris Beausoleil to hand out at tryouts.
Payments: installment plan for payment is considered a scholarship for which there is an application.
Communications Director: Andy Hansen needs input regarding this job description. Major responsibilities include Website management, coordinating communication within the club, coordinating communication with media. Time commitment? Compensation? Andy will email ideas to board members.

MEETING ADJOURNED 9:00PM
EXECUTIVE SESSION CONTINUED