DRAFT BOZEMAN BLITZZ FC BOARD MEETING MINUTES

October 25, 2006; 7:00pm First Interstate Bank

Present: Bill Locke, Kerry Hatcher, Andy Hansen, Dave McGlynn, Dick Prugh, Sue Manfredi, Jen Gummer, Deb Dechert, Chris Beausoleil, Mark Clawson, Bruce Cole, Bill Robinson, Britt Bodtker, Matt Kraska (Play It Again Sports)

I. Call to Order at 7:05pm

II. Approval of September 27, 2006 Board Minutes passed unanimously.

III. Micro Report:
A. Kerry Hatcher introduced Matt Kraska of Play It Again Sports (PIAS), Micro sponsor. The goal of PIAS is to support youth athletics in Bozeman. Matt would like PIAS to further its role to the Blitzz competitive level. The store sells new and used equipment. As the store is open 7 days/week they can be the organizational and informational center for the club, advertising sign ups, handing out registration forms, fielding schedule questions, etc. PIAS was a great help to Sue Manfredi last spring, putting together parent packets and schedules. They also helped AYSO with equipment, and offered several equipment scholarships to less fortunate kids last year. Kerry Hatcher pointed out that while PIAS is the Blitzz’s premier corporate sponsor for Micro, Universal Athletics has been very supportive of the competitive end and we want to keep that good relationship.

IV. Administrator/ Registrar Report
A. 283 kids registered for spring. U-12 boys numbers down, due to Avalanche fielding 2 U-12 boys teams. Bill Locke has been in contact with MYSA regarding Avalanche procedures and while MYSA president sees no problem other MYSA board members are concerned. MYSA set up a committee to look into the issue.
B. $100 deposits: 25 checks from last spring cashed with 1 complaint that was returned.
C. Scholarship Approach: similar number of requests to previous years. Not many complaints about having to pay in full, so there should be fewer accounts in arrears.

V. Head Coach Report
A. Playing “up” policy: based on need of teams above. Focus is on forming appropriate developmental teams, not based on needs of individual players.
B. Fall Program: great success, at Jackson Hole Tournament U-13 boys and girls took second, U-12 boys 1st and 2nd.
C. Player Evaluations for spring are ongoing.
D. Coaches in place for all older age teams
E. Elite team: 2 U-17 boys and girls teams going to tournament in Vegas in November.

VI. Finance Committee
A. Deb Dechert: Provided profit/loss last year v. this year to date. CPA Ed ? has agreed to bring taxes up to date, and do tax accounting, charging only 1/3 normal hourly rate. She will have workman’s comp in place. She is researching some outstanding accounts receivable. Hours this month will probably be around 25, and will have a better idea next month of usual monthly hours.
B. Bill Locke has been investigating online registration.

VII. Facilities and Equipment
A. Inventory will be done in November. Several options for shelving and storage are available.
B. East field at Bronken in bad shape. Drainage still a problem and fix is very expensive. Mark Clawson will contact Thom White with the city about it.

VIII. Head Coach
A. Still developing Elite team. Will keep adding tournaments every year.

IX. Tournaments
A. Consider putting in a bid for State in ’08.
B. U-11/U-12 state tournament: we don’t have enough goals, and hotel rooms might be a problem in June.

X. Micro
A. Summer camp feedback? Need to make decision re: Challenger British Soccer camp of SAY soccer.
B. Sue Manfredi will help as much as she can w/January registration.
C. Chris Beausoleil wants to be involved with team formation.
D. Consider End of Year Micro Tournament – might be a good fundraiser.
E. Storage shed or at least fenced in area at fields would be helpful for storing goals.
F. HS Seniors were great coaches last spring.

XI. Referee Liaison
A. Still working on incentives for referees.

XII. Policy
A. Bill Locke has policy notes to post on Website.
B. No change to Alcohol/Drug policy

XIII. New Business
A. Futsal: December 1 deadline. Please turn all registration forms into Dave McGlynn. Will need parent volunteer to coach the U-11 to U-13. Volunteers will need to fill out form to be covered for liability.

XIV. Unfinished Business
A. Communications position: See handout from Andy Hansen. Should be paid position – gives accountability. Next step -- investigate appropriate hourly wage, and finalize job description. Get info on this to Andy, who will put together a memo.
B. Nominating Committee: Need to determine number of board positions open and length of terms. Make list of possible names for positions. Meet next week at Andy Hansen’s.

MEETING ADJOURNED AT 9:25PM