BOZEMAN BLITZZ FC BOARD MEETING MINUTES

August 23, 2006; Prugh and Lenon Architects

Present: Mark Clawson, Bruce Cole, Bill Locke, Dave McGlynn, Dick Prugh, Bill Robinson (members); Jen Gummer, Terri Murphy, Chris Beausoleil (ex officio); Tim Stefan and Mike Weinstein

• The meeting was called to order at 7:08
• Dave moved and Dick seconded approval of the June 28 and August 26 Board minutes.  Approval was unanimous.
• After a brief discussion of the winter indoor practice space crisis lead by Dave and Mark, Tim presented preliminary, conceptual plans for an indoor soccer facility to be located at the fairgrounds in conjunction with the planned new ice rink.  If designed to accommodate full-field play (110 by 80 yards) on artificial turf, such a facility might cost as much as $5 million.  Discussion included mention of a planned MSU indoor facility, and existing plans for a facility at the “100-acre park” and Mitch Simkins’ and Sue Cook’s efforts in that direction; the fairgrounds might be a more appropriate location for such a large structure than a dominantly outdoor park.  Dave moved and Dick seconded Board support for Tim’s proposal (hopefully with Mitch’s support).  Approval was unanimous.  Tim asked for Board representation at a meeting to be held at the fairgrounds on September 19^th at 7 PM; Bill L. (at least) will attend.
• No Micro report was presented.
• Registrar/Administrator:
  • Jen reported the number of registrants in the fall program (93 plus) – the largest it has ever been. 
  • Jen outlined costs for some items to be considered in the 2006-7 budget, notably coach travel to the State tournaments in Kalispell and Butte, the likelihood of high enrollments in the National Y license clinic to be held in Bozeman next summer (we typically pay half) and coach background screening.  She also requested capital support in terms of a computer monitor and new printer.  Terri suggested a combination printer/FAX/scanner/copier.  These items will be included in the budget.
• There was no formal President’s report, but a discussion was deferred to closed session.
• Head Coach:
  • Chris described the fall program in operation.  We have coaches for as many as five groups of players up to U14.  Tournaments under consideration are those in Sandpoint ID and Casper WY, with all groups planning on going to Jackson WY at the end of September.  Chris requested a porta-potty for Babcock fields for the duration of the program; Bill L. will arrange it.
  • Chris is working with J.D. at Universal on the completion of the last year of the present PUMA sponsorship.  They will also work on a sponsorship contract for the next three years, possibly continuing with PUMA.  Bill will check on incentives (like the T-shirts of the past two years) for annual meeting attendance.
• Committee reports:
• Finance:
  • Kerry and Terri will meet on Monday to finalize the 06-07 budget (Bill L. will try to attend).  Terri presented the 05-06 profit and loss information (almost a complete competition year).  The club added over $35,000 to our reserves last year, a large part of which came from the highly successful State Cup tournament.
  • We discussed specific budget issues for 06-07.  Bill R. moved and Mark seconded that the club coaching travel budget cover only league games, not the season-ending MYSA tournaments; the motion passed 4-1.  We will retain the 50% assistance for major coaching licensing (for example, the National Y license costs about $800 not including travel, of which we would cover half).  We also decided to retain the $100 “volunteer fee”, which was not a significant revenue producer, but which we felt did help in the recruitment of helpers in the many tasks required to run a soccer program.  Without the state tournament next year, we will be focusing on concessions as a place for people to benefit both the club and their teams.
  • Considering increasing costs in several departments against the income (exclusive of tournament income) from last year, Bill R. (Mark) moved to keep tuition for next year the same as last year; the motion passed unanimously.
• Facilities and equipment:  The board recommended the purchase of two additional sets of full-sized aluminum goals to complete our needs for safe, sturdy goals on all fields, practice and competition.  Mark will inventory our collection of nets to see if we need new nets as well.
• Coach Supervision: Bill had no report, but will discuss Chris’ performance evaluation in closed session.
• Tournament committee: no report
• Micro Committee: no report
• Referee Liaison: Weekly referee meetings have begun again.  Terri commented that the referee payment system worked well last season, but that the center referees (at least) should sign for receipt of game payments to close the paper track.  Bill L. will ask Jack Dockery about referee and assignor salaries for next season before the budget meeting.
• Policy:
  • The Board discussed Policy recommendations provided by Andy and resulting from the summer policy meetings
  • Bill R. (Bill L.) moved acceptance of the proposed registration, logo/sponsorship, disciplinary, and board composition policies, allowing for minor changes of wording.  These policies will be made available on the Website and as a handout at the annual meeting.
• The open meeting was adjourned at about 9:00.  The meeting continued in closed session to discuss the form and substance of complaints filed by Bill L. with MYSA and to discuss Chris’ performance evaluation.  The meeting was adjourned at 9:45.